Kansas State Council Handbook

Rules for entering the Association of the Arts

1. Association of the Arts judging is to be held at the Kansas State Convention.


2. All participants must be a member of Epsilon Sigma Alpha International, except the Men of ESA entrants.


3. All interested individuals or chapters must file an entry form with the Kansas State Association of the Arts Committee by March 15 in order to participate.


4. It will be the responsibility of each artist or chapter that enters their work to arrange for its transportation both to and from convention. No items are to be mailed prior to convention to the committee or its chairperson. (EXCEPTION: LITERATURE and MUSIC DIVISION entry forms and entries shall be mailed by the deadline to special announced addresses, prejudged before convention, and brought by those committee members for the convention display.)


5. Each artist is limited to two (2) entries per class in any division. Each chapter is limited to one (1) entry per class in the chapter division.


6. The Chairperson and committee will be responsible for the arranging of the works to be exhibited.


7. An individual's entry does NOT have to be created during the current year, but cannot have received a ribbon at any former ESA contest.


8. Although security precautions will be enforced, please remember that we are NOT covered by casualty insurance should damages or theft occur.


9. A brochure will be printed listing each participant. Therefore, please submit the entry form as complete as possible by the deadline date of March 15. All information for the brochure will be taken from the information received.


10. Graphics, paintings, drawings, calligraphy, and photography MUST be framed and matted for display.


11. Poetry, Prose and Short Story shall be judged on content, form, originality and expression. All Literature entries MUST be typed and double spaced on 8 1/2" x 11" paper.


12. Exhibition is competitive. Ribbons will be awarded. Judging will be any time after check-in time at 1:00 PM on Friday of convention.


13. All works of art will be on display in one of the convention exhibition rooms during convention at posted times.
    
14. All entries MUST have the name of artist, chapter name, and town attached.
    
15. Direct all questions to the Association of the Arts Chairperson.
    
16. A Best of Division will be awarded. If five or more entries are received in any particular class, a Best of Class will also be awarded.
    
17. If an individual brings work that was not pre-entered, it will be displayed but not judged and will only receive a participation ribbon or certificate.

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Association of the Arts Entry Form

As Awards Chairman, you:

1. Help members keep track of their points in a record book as well as on their affidavit cards.
2. Submit their affidavit cards to ESA Headquarters, for recording and processing only when the level is achieved. (a.) Be sure to allow at least two weeks time for processing. (b.) Order any additional charms or awards
3. Encourage participation in your chapter's philanthropic projects, ways and means, education program, rushing and all chapter activities to earn the points for individual awards.
4. Keep abreast of any changes in the various awards and keep your chapter "up-to-date" concerning their records.
5. Answer questions from members on awards program. Seek help if you need it - both from State officers and Headquarters.
6. Plan the awards presentation.

First Pearl Award (Individual): This program is offered to first year members only. A one-year limit is placed on the earnings of the 1,000 points necessary to achieve this award. Points applied to the First Pearl cannot be counted towards the Pallas Athene program, unless the member did not earn the First Pearl, then the points can be applied on the First Pallas Athene. Example, on the First Pearl an hour is worth 10 points, you would need to reduce it to the 5 points you would receive on the Pallas Athene Award. A First Pearl charm is available at a nominal cost from Headquarters. The charm is sent free to all First Pearl members who sponsor a new pledge during their first year of membership. This charm carries a "1 + 1" design on the back.

Pallas Athene Award (Individual): There is no time limitation on this program. As each member earns the number of points necessary to achieve a certain level, she begins working on the next degree. There are six degrees under the Pallas Athene program. Certificates for each degree are provided free by Headquarters. Charms for all six degrees may be purchased from Headquarters at a modest cost.

Certified Volunteer of America (Individual): The certified Volunteer of America Program is designed to recognize those special members who have reached the prestigious 5th degree of the Pallas Athene Program. Once a member reaches the fifth degree of the Pallas Athene and is accepted as a Certified Volunteer of America, they may expect the following recognition: letters will be sent from ESA Headquarters to their employer, their mayor, and their newspaper editor informing them of their achievement; they will receive a handsome certificate proclaiming them as an ESA Certi¬fied Volunteer of America.

Sixth Degree Pallas Athene: The purpose of the Sixth Degree Pallas Athene is to develop the talents of ESA's most accomplished members in a way that will assist them in making a permanent contribution to ESA.

Each member who has successfully completed, the Fifth Degree of Pallas Athene is eligible to apply to design, implement, and present projects in the areas of Education, Service, and Association. (Members should complete their projects on a "one¬-at-a-time" basis and should not attempt to do these projects simultaneously.) A member should choose one of the three specialty areas and then make application to have her project approved by the Pallas Athene/First Pearl Chairman. Once she has received approval of a proposed project, all project materials should be designed, then completed and presented to a segment of the local community or to a district, state, or international level meeting of ESA, Following the formal presentation of the project, all written and audio-visual materials, along with presentation outline and a completed "evaluation" form submitted by someone in attendance at the presentation should be forwarded to the Pallas Athene/First Pearl Advisor. (Other letters of recommendation, responses, etc., may be sent with the evaluation materials.)

Upon the successful completion of the project, "honors" will be awarded. A member who has completed the Fifth Degree of PA and a project in Education will be known to have the Fifth Degree Pallas Athene with "Honors" in Education. When the same member completes her next project in another area such as Service, she will be known to have the Fifth Degree Pallas Athene with "Honors" in Education and Service. When she completes her project in the third specialty area, she will receive her Sixth Degree Pallas Athene. Contact Headquarters for an application form and additional information.

Ambassador Award: This program runs from April 1 through March 31, and encourages us to pledge new members. If you pledge 4 new members you receive one year's dues free and an Ambassador certificate. Pledge 4 additional new members (8 total), you receive two years' dues free and an Ambassador lapel pin. Pledge 2 additional new members (10 total) and you receive a Life Active membership and Life Active dangle.

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Honor Society (Chapter):Check the Honor Society application and see how close your own chapter is to achieving one of the three levels of the Honor Society. Plan your year's activities around your Honor Society goal. Don't stop at one level... aim for the Corinthian level and have the supreme honor of receiving a certificate at the Awards Luncheon at International Council Convention!

HONOR SOCIETY

The focal point of the Greek Odyssey is the chapter, for the chapter is the heart of ESA thriving from the combined efforts of all the individual members. In order to provide a "measuring stick" for chapter participation, the Honor Society bas been redesigned to reflect the needs of today's chapters. It is designed to recognize three levels of chapter participation. Chapters should review each level. See if your chapter wants to qualify for a) The Doric Order; honoring a well-rounded program of philanthropy, association (social) and membership development. b) The Ionic Order; highlighting chapter life which involves high caliber participation in essential ESA areas and increased involvement at the state level. c) The Corinthian Order; honoring extraordinary achievement in all areas, including state and international leadership roles and the formation of one ESA sister chapter.

1. We strongly encourage each chapter to begin with the Doric Order progressing to the Ionic and finally reaching the pinnacle of ESA achievement, the Corinthian Order. However, it is not absolutely necessary to follow this prescribed sequence if your chapter has already reached one or more of the levels or if your chapter wishes to enter the society at one of the higher levels, i.e. Ionic or Corinthian. If your chapter has already reached the Corinthian Order you are encouraged to begin again.
2. The Greek Odyssey is computed on a June 1 - May 31 year. All figures necessary for computing percentages will be calculated from the most current Chapter Roster.
3. This redesigned Honor Society format takes the place of all other forms. The Ideals Book will reflect these changes, all others are incorrect and superseded. Chapters meeting the requirements of the three levels of the Honor Society will receive attractive certificates mirroring their achievements. All chapters reaching the Corinthian level will receive their award at the Awards Luncheon at International Convention. DIRECTIONS

DORIC ORDER

1. Membership in the State and International Councils: In order to participate in the full range of ESA activities, chapters need the vital communications and benefits provided by state and international levels, if your chapter requires Information regarding membership in these councils write to your State President and your IC Treasurer. (IC TREASURER, Name, Address, State, and your State President are listed in the October JONQUIL),
2. Sponsor a Social Event: Have at least three guests attend your event (list their names and the title/theme of your event on the Honor Society Form). The purpose of this function is to create an evening of fun with your sisters, to share this spirit with others, and to give ESA and your chapter exposure to others,
3. Conduct a Philanthropic Project: Organize and conduct an ESA Philanthropic Project. There are no requirements regarding the nature or scope of the project. Simply note the type of project, who benefitted, how much money was raised and hours donated in the appropriate space on the Honor Society form.
4. First Pearl Achiever: Have at least one member complete requirements for the First Pearl Award. This means at least one first-year member must earn 1000 First Pearl points. List the member's name on the Honor Society Form (Consult Ideals regarding the First Pearl Program)
5. Achieve 10% Membership Growth: ESA transfers, reinstatements and pledges count toward meeting this requirement. List the names of these individuals on the Honor Society form. NOTE that in chapters of less than fifteen this requirement calls for one additional member: in chapters of fifteen to twenty-four, two additional members are required, etc. (If you have Questions regarding the requirements for your chapter, consult ESA Headquarters.)
6. Recommend ten women for membership through "Recommend-A-Friend" program: Have your chapter list the names and addresses of ten individuals whom they know would be good ESA members but who cannot belong to their chapter because of geographical location, list these names on Recommend-a-Friend forms, or on a separate sheet and include with the Honor Society Application.

IONIC ORDER

1. Meet all requirements of Doric Order. In order to be eligible for the Ionic Order you must have completed work for the Doric Order. You must then complete the additional requirements listed below (Chapters may receive recognition for both the Doric and Ionic Degrees in a single year)
2. Organize an Educational Event: The purpose of this event is to experience a very vital aspect of ESA life. Have a total of six non-ESA women attend. The purpose of this requirement is to gain additional knowledge, share this knowledge with others not in ESA, and further expose ESA to your community. List on the Honor Society Form the title or theme of your event and the six names of those attending
3. Organize a Ways and Means Project for your Chapter: In order to meet the expenses of your chapter, have a project to support your activities. Use the title of your project along with a brief description and amount of money raised on the Honor Society Form ..
4. Have at least two members attend a state convention, state leadership seminar or International Convention. Indicate the event attended and the members who attended on the Honor Society Form.
5. Obtain 20% membership growth in your chapter. Note that in chapters of less than thirteen this requirement calls for two additional members; in chapters of thirteen to seventeen, three additional members are required, etc.

CORINTHIAN ORDER

1. Meet all Requirements for Doric and Ionic Degrees
2. Have your chapter register with the Chamber of Commerce: Normally there is no charge for listing your chapter's name and the listing is essential for good local references if your community does not have a Chamber of Commerce this requirement will be waived.
3. Create chapter publicity: Do at least one of the following: a) Have your Mayor or Town Council declare one week of the year as the local "ESA WEEK", b) Obtain appropriate publicity. Get the local newspaper, radio, or TV coverage for any of your ESA activities. c) Submit an article on your chapter to the JONQUIL.
4. Have three members attend a state meeting other than state convention or state leadership seminar. District, Zone and State Board Meetings fully qualify for this requirement. List the names of those attending and the name of the event.
5. Have at least one member serve as an elected or appointed officer above the chapter level (city, district, zone, regional, state and IC Officers qualify). List names and office held.
6. Organize a sister chapter: List the charter date, new chapter name, and attach list of new members to Honor Society.

Honor Society Entry Form

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Service Awards: Each member and her chapter should keep track of her years of service. Service pins and pendants must be ordered by the chapter. 5-10-15-20 year pendants may be used on charm bracelets. 25-30-35-40-45-50 are membership pins.

INTERNATIONAL COUNCIL AWARDS

Marie L. Wells Award: This award for distinguished educational service is presented annually at International Convention to ESA's most outstanding State Educational Director. Disaster fund traveling trophy: Presented to the state that has the highest average donation per chapter of the total chapters in the state for contributions to the ESA Disaster Fund from June 1 to May 31 of the following year. This is a permanent traveling trophy.

"What ESA Means to Me" Essay Contest": Each year Headquarters selects outstanding entries in this short essay contest for special recognition. There are two divisions: (1) for new members who have been active in ESA for less then one year before June 1; (2) for members who have been in ESA more than one year. First, second, and third-place winners receive awards at the International Convention. Contact your State Awards Chairperson for details.

WHAT ESA MEANS TO ME CONTEST

The essay contest on "What ESA Means to Me" will be divided into two sections:

1. New members who have been active in ESA less than one year.
2. Members who have been active in ESA more than one year.

The essay must be original and must contain 300 words or less. All ESA members are encouraged to enter this contest, and state awards chairs are also asked to submit winning essays from their states. Winners from previous years are NOT ELIGIBLE FOR COMPETITION. Winning essays will be printed in the JONQUIL, and certificates will be presented by ESA Headquarters to the first, second and third place winners in each category. Individuals should submit their essay to the State Awards Chair no later than April 15. The State Awards Chair is responsible for mailing winning entries to:

Contest Division
ESA International Headquarters
363 W. Drake Road
Drake Office Center
Fort Collins CO 80526

All Entries sent in for International Competition must be postmarked no later than June 1 of any given year. In case of ties, duplicate certificates will be awarded. Decision of judges will be final. No entries will be returned.

ON-LINE FORM FOR ESSAY CONTEST

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AWARDS GIVEN OUTSIDE ESA

Zeus Award: Honors the man with 20,000 sweethearts. A plaque may be presented to the man who has served, helped, and or given moral support to the women of ESA. This man may have also been an asset to the community by serving it for mankind in general. It may also be one of the member’s husbands.

Outstanding Youth Award: This is presented to young people grades 7 through 12. This is a chapter award and is worked through your local school. The chapter winner is submitted to the State Diana/Youth Sr./Jr. Chairperson to be considered for the State winners. The State Youth Award winner will be submitted to the International Youth Award Chairperson. The purpose is to encourage young people to be achievers in our society; to provide outstanding leadership; to be service minded; and to become courteous responsible citizens in their community. (Please refer to the Youth Award Section for Guidelines and Entry Forms)

Junior Outstanding Youth Award form and instructions

Senior Outstanding Youth Award Application and instructions

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DIANA Award: (Distinguished International Academy for Noble Achievement) An opportunity for ESA to honor women in their own community members who have done outstanding work for the community in some way. She cannot be a member of ESA. An international DIANA is honored at the IC Convention after being chosen by a panel of judges made up of past or present IC officers. (Please refer to the Diana Award Section for Guidelines and Entry Forms)

Diana Award Entry Form

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ESA's Care Connection was developed at the international level of the organization's caring services to others. Although this is not a new program, the Care Connection has been redesigned and will be under the responsibility of the International Council's Senior Past President.

These guidelines are designed to be brief. You, as the Care Connection Facilitator for your state, will not be overwhelmed with a lot of paperwork nor will your job require a lot of detailed reports. Your responsibilities will be as follows:

• Disseminate information about any disaster that may have occurred in your state to ESA headquarters and to the IC Senior Past President immediately upon knowing of such occurrence.
• Provide a list of immediate needs, as well as to where to send donations and gifts.
• Provide International Headquarters with updates about any disaster information so it can be posted on the Website Message Board.
• Make yourself familiar with other programs available under the Care Connection such as Hats for Hope, Hope for Heroes and the Warm Welcome, and educate your membership on how they can utilize them to their best advantage.
• Other programs are the Personal Support usually handled by the Chaplain, Disaster Relief that members can apply for through the Disaster Fund. Also, the Relocation Services that offers assistance to members relocating to areas other than the area of their original membership and the ESA Exchange of personal Needs/Opportunities through the use of the members-only message board on the ESA Website.
• In addition to the above programs we want to pay close attention to the "Recommend a Friend" program. This is such an important part of our role in membership and putting our ESA sisters in contact with chapters and getting them located once again with active chapters. Members should be able to find a chapter and have a sense of belonging no matter where they are located.

The best thing about Epsilon Sigma Alpha is the people who share the organization. ESA's Care Connection is a community-based and nationally accessible network for the exchange of person-to-person philanthropic services. Participants share personal talents to provide support in times of community and personal need. It helps members meet their needs to help others, as well as to receive assistance during their own times of need.

ESA’s Care Connection…linking good people together.

Hope for Heroes Gift in Kind form - click here!

Care Connection Directory Information form

Care Connection Guidelines

Care Connection Hats for Hope form

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Chapter Jonquil girls or Chaplains are requested to report as soon as possible any concerns or celebrations such as; births, weddings, illness, death, etc. involving an ESA Sister. Completed forms should be sent to the State Chaplain. Her name and address can be found on the website and News & Views. An On-line form is available. Notices may be sent via e-mail to the State Chaplain at esaprayers@esaks.org

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ON-LINE Chapter Jonquil Report to State Chaplain

Chapter Jonquil Report to State Chaplain

ON-LINE Memorial Service form to State Chaplain

Memorial Service Report to State Chaplain

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YEAR-END DATES

State Awards are based on monies donated April 1 through March 31 to correspond with the Kansas Philanthropic year-end reports. The IC Circle of Life Campaign year is from July 1 through June 30 and includes all monies raised during that time. (In years when the IC Convention date falls early in July, the deadline date may be changed to June 1.) Send all monies to your state Circle of Life Director. Checks should be made payable to ST. JUDE CHILDREN'S RESEARCH HOSPITAL. Do not make checks out to the State Director. Please send donations to the address below. Include a completed Donation Report Form with all monies sent.

ESA'S CIRCLE OF LIFE
Drake Office Center
363 West Drake Road
Fort Collins, CO 80526

BOOKED EVENT FORMS

All events must be booked BEFORE the event is held in order for the chairman to receive a chairman pin. BOOKED EVENT FORMS are available from the State Director or the Circle of Life Office at ESA Headquarters. You may also download this form from the ESA web site www.esaintl.com.

All events "booked" with the Circle of Life office, with the exception of those events that fall within a "high risk" category, are automatically insured for liability under ALSAC's blanket policy. Certificates of insurance are sent only when an outside agency is requesting "proof of insurance". Certificates of insurance cannot be sent simply to the event chairman.

You can contact the Volunteer Service Center (VSC) by calling 1-800-457-2444. Tell the Center your event plans and ask them to CODE your event with "ESA". If the VSC representative seems uncertain about your request, ask to speak to the supervisor. The VSC will give you an EVENT ID Number - make sure you write this number on the "Booked Event Form" in the space provided. The "Booked Event Form" should be sent to your State Director who will forward it to the Circle of Life Office in Colorado.

Dollars raised from Bike-a-thons or Math-a-thons should be returned in the envelope provided in the chairman packet that you will receive from the VSC. This envelope contains the EVENT ID number and assures that ESA will receive proper credit for the event. Send a copy of the report form provided by the VSC, or an ESA "Donation Report Form," marked "Sent to VSC” next to the dollar amount, to your State Director. She will again forward this information to the Circle of Life Office to alert them of the dollars they can expect to see reported from the VSC.

The following materials are available from the Circle of Life office. (1) An action plan to assist you with your planning of an "a-thon" event; (2) a News Kit for promoting your Special Event and (3) an Educational Program on St Jude Children's Research Hospital. For additional information on the Hospital, its current research programs, patient admittance criteria, or for help in planning a variety of special events, contact ESA's Circle of Life or your State Director.

Circle of Life/St. Jude Event Form

Circle of Life/St. Jude Donation Form

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PURPOSE

The purpose of the ESA International Disaster Fund is to assist an ESA member whose home and/or personal belongings are destroyed or damaged extensively by one of nature's causes - fire, flood, etc. Assistance may also be given when a member incurs heavy financial responsibility due to a debilitating illness or accident which involves her or the immediate family who reside in her home and for whom she is legally responsible.

In the event a member's chapter requests additional help for her after one claim has been paid, the State Committee MUST investigate the application thoroughly. As the Disaster Fund is not an on-going source of assistance, a second claim will not be paid for the same illness or accident. If the State Committee establishes that the additional need is valid, the application must be submitted (along with the information regarding the reasons for recommending the additional claim) to each member of the International Council Disaster Fund Committee. Following receipt of such an application, the International Council Disaster Fund Committee, comprised of the IC Disaster Fund Chair, the IC President, and the IC First Vice President/President-Elect, will make the final determination regarding the additional claim.

WHO IS ELIGIBLE TO APPLY

(1) Active Members, (2) Members-at-Large, (3) Life Active Members (4) Other applications that may arise out of special circumstances may be submitted and the determination of the validity of those claims will be determined by the IC Disaster Fund Chair in agreement with the IC President and First Vice-President/President Elect.

STATE DISASTER FUND CHAIR

The State Disaster Fund Chair shall review all claims and send only those on to the IC Disaster Fund Chair that have been found to be valid forms in compliance with the IC Disaster Fund Chair Guidelines. It is of vital importance for the Chair to assess the need carefully when making a recommendation for acceptance of any claim. Affixing their signatures to the application indicates that they have investigated and found the claim to be valid according to the International Council Disaster Fund Guidelines.

AMOUNT OF ASSISTANCE

$5,000.00 is the maximum amount given to a member of a Disaster Fund claim. Every consideration will be taken when determining the total amount that will be paid to the claimant. The International Council Disaster Fund Chair will determine the total amount to be paid based on the nature of the claim. The International Council Disaster Fund Committee will review the claim and make the final decision if there is some doubt as to the amount to be paid.

EPSILON SIGMA ALPHA INTERNATIONAL
DISASTER FUND INFORMATION/GUIDELINES PURPOSE

The purpose of the ESA International Disaster Fund is to assist an ESA member whose home and/or personal belongings are destroyed or damaged extensively by one of nature’s causes - fire, flood, etc. Assistance may also be given when a member incurs heavy financial responsibility due to a debilitating illness or accident which involves her or the immediate family who reside in her home and for whom she is legally responsible.

In the event a member’s chapter requests additional help for her after one claim has been paid, the State Committee MUST investigate the application thoroughly. As the Disaster Fund is not an on-going source of assistance, a second claim will not be paid for the same illness or accident. If the State Committee establishes that the additional need is valid, the application must be submitted (along with the information regarding the reasons for recommending the additional claim) to each member of the International Council Disaster Fund Committee. Following receipt of such an application, the International Council Disaster Fund Committee, comprised of the IC Disaster Fund Chair, the IC President, and the IC First Vice President/President-Elect, will make the final determination regarding the additional claim.

WHO IS ELIGIBLE TO APPLY

(1) Active Members, (2) Members-at-Large, (3) Life Active Members (4) Other applications that may arise out of special circumstances may be submitted and the determination of the validity of those claims will be determined by the IC Disaster Fund Chair in agreement with the IC President and First Vice-President – President Elect.

STATE DISASTER FUND CHAIR

The State Disaster Fund Chair shall review all claims and send only those onto the IC Disaster Fund chair that have been found to be valid forms in compliance with the IC Disaster Fund Chair Guidelines. It is of vital importance for the Chair to assess the need carefully when making a recommendation for acceptance of any claim. Affixing their signatures to the application indicates that they have investigated and found the claim to be valid according to the International Council Disaster Fund Guidelines.

AMOUNT OF ASSISTANCE

$5,000.00 is the maximum amount given to a member of a Disaster Fund claim. Every consideration will be taken when determining the total amount that will be paid to the claimant. The International Council Disaster Fund Chair will determine the total amount to be paid based on the nature of the claim.

The International Council Disaster Fund Committee will review the claim and make the final decision if there is some doubt as to the amount to be paid Revised: July 2006

HOW TO APPLY FOR ASSISTANCE

Step 1 - Chapter: An application MUST originate with the local chapter of the member involved, even if she is MAL, and be signed by the Chapter President. The Chapter Vice President, or the next highest elected chapter officer not related to the member, must sign the application if the Chapter President is the member involved. All information requested on the application MUST be completed or the application will be returned. Dollar amounts must be given as requested on the application form. Additional pertinent information, which would help the IC Disaster Fund Chair in reaching a decision, may be included in an accompanying letter. If assistance is needed due to a terminal illness, it is recommended that the request be made as early as possible. A claim initiated before or within 30 days following the death of a member will be paid to the surviving family providing it meets all other criteria. An original and three (3) copies of the completed application are to be submitted to the State Disaster Fund Chair. A copy should also be retained in the chapter files. (In the event there is no state council, the chapter may follow the procedure outlined below for the state. The request for assistance in such a case is submitted directly to the IC Disaster Fund Chair.)

Step 2 - State: The State Disaster Fund Chair is responsible for approving the application. They MUST recommend the amount being requested from the Disaster Fund based upon the nature of the claim rather than automatically stating the maximum amount allowed. Following approval, the State Disaster Fund Chair MUST sign the application. If the State Disaster Fund Chair is involved in the Disaster Fund Claim she must disqualify herself from the investigation and approval process and send the claim directly to the IC Disaster Fund Chair. The signature of the State Disaster Fund Chair to the application indicates that they have investigated and found the claim to be valid according to these guidelines. Distribution of the copies of the application by the State Disaster Fund Chair shall be as follows: Original and three (3) copies to the IC Disaster Fund Chair (the IC Disaster Fund Chair will send a copy to the IC President and President Elect). One copy retained by the State Disaster Fund Chair.

CONTRIBUTIONS TO THE DISASTER FUND

All checks are to be made payable to the ESA Disaster Fund and mailed to the State Disaster Fund Chair. The State Disaster Fund Chair will record the checks and forward them, along with her monthly report, to the IC Disaster Fund Chair. (If there is no state council, contributions may be mailed directly to the IC Disaster Fund Chair.) Reports of donation will be sent to each State Disaster Fund Chair by the IC Disaster Fund Chair quarterly.

EPSILON SIGMA ALPHA INTERNATIONAL PROCEDURES FOR STATE DISASTER FUND CHAIR

The duties of the State Disaster Fund Chair are two-fold: (1.) Receive and process donations from the membership. (2) Receive and process Disaster Fund Applications.

I. DONATIONS

1. Promotion
   The State Chair is to promote the Disaster Fund within her state, reminding members that it can never be anticipated when disaster money will be needed. Promotion may include: special projects such as raffles at state meetings, Memorial or Honorarium donations, contributions in lieu of Christmas or Valentine’s Day greetings, etc
2. Chapter and Individual Donations
   Chapters and individuals within the state should be requested to send all donations to the State Disaster Fund Chair. The State Chair will record donations and report to the IC Chair.
3. State Record Keeping:
   Donations are to be recorded in a book or on a list as the State Chair receives them. The State Chair may set up books/records to fit her needs for accurate, efficient reporting to the IC Chair which will include the following:
1. Preparation of Disaster Fund Report and transfer of funds to the IC Chair monthly.
2. The annual period to be covered is June 1 through May 31.
3. The State Chair will determine and report the top three (3) chapters in the state with the highest contributions during the year, as of May 31, to the IC Chair. (Comment: A suggestion is for the State Chair to prepare a list of all chapters in the state (including name and number), then record donations to the side of the chapter name as the donations are received. This will provide a reference as to whether a chapter has donated as well as accumulate a chapter’s total when more than one donation is submitted during the year.)
4. Disaster Fund Report and Transfer of Funds to the IC Chair A supply of forms for the Disaster Fund Report is enclosed. Once a month, if you have received donations, complete three (3) copies of the report form. Mail one copy to your State President, keep one for your files, and forward one copy to the IC Chair along with donations received. (Note: A report is not necessary unless you have donations to forward to the IC Chair.)
1. States with Fewer than 20 Chapters
   a. Be certain that all chapter checks have been properly made out and signed; and that all have been endorsed if made payable to the State Chair, State Council, etc. Endorse the check with the name on the check and show “For Deposit Only” under the endorsement. Checks made payable to the ESA Disaster Fund do not require an endorsement by the State Chair.
   b. Complete the Disaster Fund Report by listing each contribution by check number and other self-explanatory information requested on the form. Be certain checks endorsed total the same as “Total This Report.” DO NOT hold checks - this causes “stale” dates and many banks will not honor checks after a certain period of time.
5. Disaster Fund Report Number The first Disaster Fund Report submitted to the current IC Chair is to be numbered 1 - usually in August or September. On Report Number 1, do not show any previous contributions or number of chapters previously reported. These should be zero. Each report thereafter will be numbered in sequence with previous totals brought forward. The final report submitted to the current IC Chair will be the one ending May 31. Report numbers are applicable to the term of the current IC Disaster Fund Chair, not the State Disaster Fund Chair.
6. Awards
1. The following three (3) awards are given by the Disaster Fund Chair at IC convention: Eugenia Sapp Award - presented to the chapter contributing the most money to the Disaster Fund, June 1 through May 31. There will be a 1st, 2nd & 3rd place. State Disaster Fund Award - presented to the state that has the highest average donation per chapter, June 1 through May 31. There will be a 1st, 2nd & 3rd place presented. State Disaster Fund Chair Award - presented to the State contributing the most monies June 1 through May 31. There will be a 1st, 2nd and 3rd place.
2. Period Covered: The year will be from June 1 through May 31. The final May report to the IC Chair must be postmarked by June 1. This can be accomplished if the State Chair starts the May report before May 31, and is ready to add any donations received on the last day of the period. Donations made or postmarked after June 1 will be counted toward the next year’s awards.
3. Chapter Awards: The State Chair is to determine the top three (3) chapters in her state with the highest total contributions during the period June 1 through May 31. She shall send a notice postmarked no later than June 10 to the IC Chair with the chapter name, number, city and total contributed by each of the three chapters. The State Chair may wish to send this notice “Certified Mail, Return Receipt Requested.”
7. IC Reports: The IC Chair will send status reports to the State Chair and State Presidents at the end of October, January, April, and June showing each state’s contribution and claims paid to date. These reports should be in agreement with state records unless donations are held by the state or chapters/members within the state send donations directly to the IC Disaster Fund Chair.
   The International Council Executive Board requests that checks be processed as outlined in these “Procedures for State Disaster Fund Chairs.” By doing so, it will enable the IC Chair to keep her records up to date, provide money for claims, and relieve the heavy end-of-the year load for both the State and IC Chair.

II. DISASTER FUND APPLICATIONS

1. Notification: Keep the membership within your state informed that the Disaster Fund is available and assistance may be given when a member’s home and/or personal belongings are destroyed or damaged extensively by one of nature’s causes - fire, flood, tornado, etc. Assistance may also be given when a member incurs heavy financial responsibility due to serious accident or catastrophic illness (or death) which involves herself or her immediate family who reside in her home and for whom she is legally responsible.
2. Application Form: An application form is provided for copying and distribution as handled within respective states. DO NOT SUBMIT CLAIMS ON AN OUTDATED FORM. (See enclosed “Disaster Fund Information” for details on handling applications.) Be sure that ALL information is complete and legible before sending to the IC Chair. Avoid delays caused by the return of the application form due to incomplete information. The forms must be signed by the chapter president and State Disaster Fund Chair before submitting the claim to the IC Disaster Fund Chair.

Return to the Table of Contents

Disaster Fund Application

As Educational Director your responsibilities are to (1) promote the personal and professional growth of your chapter's members and (2) promote the growth of ESA International within your own community. Both these goals can be accomplished with a well thought-out educational program that is both timely and relevant to today's member. In designing your chapter's educational program for the year, you must first assess:

• members' needs
• members' skills
• local resources

Assessing Member's Needs and Skills

To create a viable educational program, you must match educational curriculum to your chapter's needs. If your chapter members are all working mothers with grade school aged children, your educational programs will no doubt reflect a set of inherent common interests. However, if your chapter is diversified in age, martial status, occupation/income, and prior educational differences, your educational program will need to reflect these differences and establish a common bond or thread between them.

One of the most effective and easiest ways to evaluate your chapter's needs is a brief questionnaire - fortunately you don't have to do a Gallup to design one! Begin by talking to a few key members in your chapter. Discuss what they feel the overall needs and interest of the chapter are, writing down any and all topical ideas that they may suggest during the course of this informal (brainstorming) session.

Next categorize the topics on this list - plus any that you may have come up with on your own - according to subject area (i.e., leadership, career information, health issues, arts and crafts, etc.) and then develop a short questionnaire to be passed out to the membership at your next chapter meeting. Ask members to list skills, activities and/or topical issues they feel they have expertise in. List and have each member rate the subject areas on a scale of 1 to 10. (The most interesting subject area to them should be rated a 10, the least interesting a 1.) Now do the same for the specific topic ideas generated in your informal brainstorming session. Ask an open-ended question on what the members perceive to be the educational needs of the chapter and how much support they, individually, are willing to give to the program.

Assessing Local Resources and Designing the Educational Program Once the questionnaires have been returned to you, select an educational committee consisting of 2-5 members (depending on the size of your chapter) to help design and determine the scope of your program.

The purpose of the committee is six fold:

1. match member skills with topics (i.e., Doris was a board member of the local shelter for abused women and thus knows a lot about the topic.)
2. determine the format (lecture, seminar, full-day workshop, panel discussions, field trip, etc.)
3. decide who can attend (chapter members only, other ESA chapters, other organizations, other members of community, etc.)
4. conclude where program should be held (member's home, private facility, school, college, library, etc.)
5. establish which local resources can be used for additional information/outside speakers (organizations, associations, universities, government agencies, etc.)
6. stipulate when the program should be held - including time (7:30 p.m. chapter meeting, 12:00 p.m. luncheon meetings, etc.) and date.

Reporting on and Confirming Your Educational Program Outline

At the next chapter meeting the committee should be prepared to (1) report on the results of the questionnaire and (2) provide each member with a tentative calendar of educational events. The latter should outline topic, place, time, member responsible for program/publicity, etc.

Have the chapter discuss this calendar and make revisions as needed. Once the calendar is set, it is your responsibility to contact the member conducting each educational, perhaps two weeks before their presentation is due to see how they are coming, and to offer assistance in securing any needed special equipment. A list of educational topics is included elsewhere in this writing and is also available through ESA Headquarters.

Chapter Educational Director's Guide

In the ten watchwords of Pallas Athene, the first pearl stands for wisdom. As wisdom is the power of forming a sound judg¬ment in any matter, we must first have knowledge to gain Wisdom. Through your educationals this year, share your knowledge of a subject with your sisters or find something new and all learn together. We all grow by learning. Your job as Educational Director is challenging, but can be fun and very enlightening. The following are some guidelines to get you started.

Start by Planning your Year Early. Remember to select topics that will be interesting to the members of your chapter. Possibly at a planning meeting you could ask them for their ideas on what they would like to learn about. Share with them your ideas, and ask for theirs.

Choose a Theme. Do you want all your programs to follow one theme for the entire year? Or, do you want a yearly theme, but vary the program interest? The following is an example of the same yearly theme that follows two entirely different program lines.

• Women of the 80's
• Women of the 90's
• Nancy Reagan
• Women & Investments
• Elizabeth Dole
• Women & Families
• Tammy Fay Bakker
• Women & Health
• Elizabeth Taylor
• Women & Fitness

Select Speakers: Who do you want to give the programs?

• Chapter Members - take advantage of the many hidden talents of your members. They not only grow educationally by researching a subject and presenting the program, but they earn 50 points for each program presented.
• Outside Speakers - this is a good opportunity to meet people in your community.
• How about a mixture of the two?

Now you are ready to start the year.

How will you handle each program and what are your responsibilities to the speaker?

• Before each program contact the person(s) in charge and let them know what you expect of them - the time, place, directions and transportation if needed.
• Decide when you want to have the program presented. (1) Before or after the business meeting? If you have an outside speaker, they usually prefer to speak before the business part of the meeting to conserve time for them. Also, speaking before the meeting will ensure better attention from the group, especially if your meetings run long. (2) Some chapters have their educational programs at a special meeting, or as part of the social. (3) How about having several educational programs in one evening? Each could be 45 minutes long. If your chapter tends to have lengthy business meetings, you may want to try this.
• Present the programs in an interesting manner - short enough not to get boring, but long enough to cover the subject. Give the speaker a short introduction.
• Vary the type of presentation - encourage the speaker to use demonstrations, movies, skits, debates, displays, posters, and hands-on items.

Follow-up After Each Program. You, as Educational Director, should do the following:

• Have prepared ballots of just little slips of paper and have the members evaluate the program as Excellent, Good or Fair.
• Write the appropriate Thank You notes.
• Complete the Educational Report Form each month, soon after the meeting, and mail to the State Educational Director ¬postmarked by the 10th of the month following the program date.
• Be sure to keep a copy of each program you mail to protect yourself against postal problems, and also you will have a copy for your Educational Notebook. If you plan your year early, select the programs, line up the speakers, and report each month's program to the State Educa¬tional Director; your job will be a very rewarding experience.

COMMUNITY OUTREACH EDUCATIONAL

WHAT IS IT?

An ESA Community Outreach Educational is an educational program designed to reach out into your community and share with others one of the three purposes of ESA - Education. There must be at least six (6) NON-ESA MEMBERS in attendance to qualify.

WHAT IS THE PURPOSE?

1. To provide a public service.
2. To create community awareness of ESA.
3. To generate new members.

HOW IS IT ACCOMPLISHED? Begin by making decisions regarding the basic educational format.

1. Decide on a target group.
1. Women - working, homemakers, retired, others.
2. Men and women.
3. Families.
4. Children.
2. Determine when the educational(s) will be held.
1. Number of educationals - one, two in a week, others.
2. Length of meetings - noon hour (12-1), long lunch hour (11:45 - 1:00), evenings (7 - 8:30), other.
3. Day of week: (a.) Do not schedule educational on Monday or Friday (attendance is usually not good on those days). (b) Tuesday, Wednesday and Thursday are better choices. (c) Saturdays might be good for working people.
3. Select educational topic(s).
1. Choose topic(s) of interest in your target group. See sample topics under the heading "Possible Topics".
2. Research speaker availability.

II. Contact Speaker(s).

1. There are many speaker sources within your community. See sample list headed "Source of Speakers".
1. Most speakers are willing to work free of charge.
2. Point out what's in it for them (good exposure, PR for the organization they represent).
3. Acquaint speakers with ESA (local, State, International Projects).
4. Request that ESA be mentioned in the content of the program.
5. Offer guidance/direction in overall speech content.

III. Solicit help from outside resources.

1. Ask businesses to help promote and support the educational - a must for a successful city-wide publicity campaign. See sample list headed "Community Contacts".
2. Recruit co-sponsors and seek donations - time, materials, money, space (room to hold educational in) and advertising.

IV. Develop a final course of action.

1. Set a budget:
1. Room fee (be sure to tell the building manager that your ESA chapter is a non-profit organization - the fee should be much lower).
2. Speaker fee (if applicable)
3. Cost of printed materials
4. Others
2. Decide on meeting place and personally check it out.
1. Should be a place easily accessible to the public.
2. A place where there are already people is advantageous (downtown area, malls).
3. Make final decision on educational(s), date(s), and time(s).
4. Confirm speaker availability.
5. Determine printed materials/handouts to be distributed.
1. Registration form.
2. Brochure (on educational subject, about ESA).
3. Fact sheets (on local chapter and international projects).
4. Others.

V. Publicize and promote your educational:

1. Realize that your educational won't be well attended, no matter how good your program, unless you get the word out.
1. Write press releases.
2. Compose radio Public Service Announcements.
3. Design posters/flyers.
4. Draw up a list of people/organizations that should be interested in your topic and ask them to spread the word.
2. Make sure that all your promotional materials get to the proper people and place in time to generate the attendance you want.

VI. Retrace your steps:

1. Double check with newspapers/radio stations to verify that articles are being published/announcements are being made.
2. Call all promotional contacts back the day before your program:
1. To remind them of educational date(s).
2. To ask if they have any questions.
3. To thank them for help in the promotion.
3. Reconfirm meeting room.
Reconfirm and encourage speaker.

VII. Follow up:

1. Write thank-you notes to people/organizations who helped support, sponsor, or promote your educational program.
2. Use registration forms to phone the women who attended your educational(s).
1. Set date for organizational meeting.
2. Charter new ESA chapter or add to present chapter.
3. Ask for 3 referrals for membership from each new member. (Send to Headquarters on Recommend-A-Friend form).
3. Report to State Educational Director on Education and Community Outreach Educational Report forms. (Must send in both forms to be counted!!) The forms are due the 10th of the month following the program. An ESA Community Outreach Educational will count as one of the six reports needed to qualify for the Gold Link Award if reported on time.
4. Count hours spent on organizing educational and attendance time to Philanthropic Chairperson.

The following is a partial listing. Contact the State Educational Director for more complete information.

Possible topics	Speaker sources	Community Contacts
Assertiveness Training Balancing School/jobs/family Battered Women Cancer Changing jobs Child Abuse Day Care Program Dress for Success Dual Career Couples Estate Planning Exercise Programs for Office workers Hospice Local Agencies - Blind/Handicapped Money Management Multiple Sclerosis Muscular Dystrophy Nontraditional jobs for women Nutritional Programs for Office workers Problems of Middle Management women Respite Care United Way	Attorneys Doctors Government Agencies Health Club Local Business People Local Charities Personnel Companies Real Estate Agencies Social Rehabilitation Services Social Services Universities Vo-Tech centers Women's Organizations	Banks Clothing Stores County Extension Office Employment Agencies Grocery Store Health Clubs Large Corporations Newspapers Radio Stations Restaurants Telephone Company University

KANSAS EDUCATIONAL LIBRARY

The Kansas Educational Library was established by Debbie Davis, the 1987 Kansas State Educational Director. The purpose of the Library is to preserve and share educational programs. Any chapter may contribute and use the library.

The programs contained in the library are available at no cost to any chapter desiring to use them. The chapter must write the State Educational Director at least one (1) month prior to the date they will need the program. This will give her adequate time to mail the program and for the chapter to review it. The program needs to be returned no later than one (1) week following the program date. Remember, there may be other chapters wanting to use the same program. The program could be returned with the Educational Report form to save postage. Chapters can request several programs for review and then make copies of the ones they want to use.

Any chapter may submit programs to the Library. The programs must be well written, typed and should contain a bibliogra¬phy. The report should not be written on the report form!! Please include the NAME OF THE PERSON who wrote the program or NAME OF PERSON contributing the program, CHAPTER NAME, and TOWN on the program; this way each chapter will be given due credit. It is hoped that the Library will grow and be used by all chapters.

The following is a list of programs currently available:

ASTROLOGY

• "Beliefs and Superstitions" - Nadeen Johnson, Delta Chi, Caldwell --Skit revealing old wives' tales, believes and superstitions.
• "Constellation Legends" - Karen Stinson, Delta Delta, Ulysses--Greek/Roman myths surrounding stars and star pictures.
• "Moon Moods"- Ellen Chalk, Zeta Phi, Junction City--Recap of studies concerning lunar influence in everyday life.

Children

• "A Child in Crisis" - Sally Day, Kappa Rho, Dodge City--Development of St Jude's Children's Research Hospital and how it works.
• "Child Abuse" - Shirley Spanfler
• "Baby-sitting Clinic" - Nancy Hodges, Alpha Delta, Winfield --Child Abuse Shirley Spangler, Epsilon Iota, Garden City--An overview of child abuse.
• "Hidden Victims" - Linda Schmidt, Zeta Epsilon, Overland Park--A report on child abuse. Its definition, categories, how it is handled by authorities, and what you can do.
• "Motherhood" - Donna Kennedy, Kappa Rho, Dodge City--Some thoughts on motherhood and a poem.
• "Motherhood: The Second Oldest Profession." - Pattie Peitz, Epsilon Iota, Garden City--An article by Erma Bombeck.
• "Television and Your Child" - Debbie Davis, Chi Omega, Wichita--A report about the effects television can have on your child.
• "Tough Love" - Donna Hendrickson, Theta Pi, Jetmore--Assessing your own situation from the TOUGH LOVE PARENTS' MANUAL.

CRAFTS AND HOBBIES

• "Adventures with your Camera" - Linda Morris, Alpha Delta, Winfield--An overview of basic photography principles.
• "How to Make a Fabric Wreath" - Susan Winters, Beta Epsilon, Frankfort--Step by step instructions.
• "How to Make a Padded Photo Album" - Corinne Schur, Beta Xi, Minneapolis--Step by step directions.
• "Ikabana: Japanese Floral Arranging" - Barbara Purdue, Redding, CA--Step by step instructions.
• "Leaf T-Shirt Painting" - Nancy Williams, Zeta Gamma, Great Bend--Step by step directions to create a wearable work of art.
• "Mop-Head Dolls" - Susan Winters, Beta Epsilon, Frankfort--Step by step directions to create a doll. Presented at 1991 State Convention Association of the Arts Workshop.
• "Stenciling on a Sweatshirt" - Linda Schmidt, Zeta Epsilon, Overland Park--Step by step instructions.
• "Wheat Weaving" - Sondra Messenger, Gamma Chi, Spivey--History of wheat weaving and how to tie knots.

ESA

• "Court Trial of Miss ESA" - Joyce Clark, Gamma Chi, Spivey --A skit about ESA. Good for Rush program.
• "Duty Sheets" - Job descriptions of all elected officers and appointed chairs and committee members of the Kansas State Council
• "ESA Bingo" - Esther Steinmeyer, Gamma Sigma, Wichita--A review of ESA in a game format.
• "ESA Foundation Puzzle" -
• "Holy Cow! I didn't know that about ESA" - Carol Campbell, Zeta Epsilon, Overland Park--A skit presenting ESA facts and trivia.
• "Ideas from Epsilon Sigma Alpha IC Headquarters, Colorado"
• "Copy of Ideals booklet."
• "Parliamentary Skit" - Mary Hill, Delta Beta, Wichita --Skit about Parliamentary Procedure was presented at the 1991 State Convention
• "Policy Statements" - Copies of all Executive Board policy statements approved By the Kansas State Council
• "The Real You Personality Profile" - (sheets and video) BJ Clark, Kansas State Convention - 1995
• "Scope of ESA" - Florence Ellis, Zeta Phi, Junction City --A history and explanation of ESA.
• "Stars of Yesterday, Today and Tomorrow" - An overview of ESA History provides a lot of detail of info.
• "Story of ESA" - Betty Fiel, Iota Kappa, Wichita --History of ESA; Great for model meetings
• "Taters of ESA" - Cindy Rodman, Delta Epsilon, Rose Hill --Team Building exercise/skit describing the different Personalities of ESA Members
• "Three Rings of ESA" - Barbara Shaffer, Delta Chi, Caldwell
• "What ESA means using a circus tent theme." -
• "ESA Six Decades of Dining" - Page 2 of the article
• "Ten Pearls of ESA" - Diney Uhlig, Zeta Epsilon, Overland Park --Ten mini educationals on each of the ten pearls.

HEALTH AND SAFETY

• "Be Good to Yourself" - Linda Moore, Alpha Delta, Winfield --Simple ideas and activities to give you little pleasures.
• "Bicycle Safety" - Linda Bocox, Delta Chi, Caldwell --An outreach program on bicycle safety. Page 2 of the program
• "Breast Cancer and Exams" - Linda Morris, Alpha Delta, Winfield --The facts about breast cancer and how to perform self exams.
• "Depression and How to Beat It" - Gloria Machart, Epsilon Eta, Topeka
• "Down Syndrome" - Ann Johnson, Epsilon Eta, Topeka
• "EMT. .. When Seconds Count" - Linda Morris, Alpha Delta, Winfield --How to be prepared when a medical emergency or crisis Arises. What everyone should know.
• "Fire Safety" - Linda Morris, Alpha Delta, Winfield --A home fire safety checklist.
• "Fit and Trim by Spring" - Judy Hams, Beta Rho, Independence --A stick-to-it fitness program presented in an amusing way.
• "Happiness is a Healthy Life" - Barbara Dunlap, Beta Epsilon, Frankfurt --Health and fitness guide.
• "Oh, Pretty Woman!" - Kay Foster, Chi Omega, Wichita --Information about essential oil treatments, cellulite, hydrotherapy, etc.
• "Safety for you and your Home" - Kay Foster, Chi Omega, Wichita --What everyone needs to know about crime and how to prevent it.
• "What is your Body Trying to Tell You?" - Nancy Hodges, Alpha Delta, Winfield --Symptoms of anxiety and stress; how to calm down and gain control.
• "Women's Health Care Services" - Pamphlets and brochures dealing with cancer and women
• "Worry" - Linda Morris, Alpha Delta, Winfield --Suggestions for controlling worry and directing it into Positive action.

HOLIDAYS

• "Christmas around the World." - Mari Pat Brooks, Epsilon Pi, Pratt --Christmas traditions experienced in countries around the World.
• "A Christmas Story" - Debby Davis, Chi Omega, Wichita --Uses familiar Christmas tunes to fill in the blanks in a story.
• "Legends of Santa Claus" - Mary Hill, Delta Beta, Wichita
• "The Story of the Xmas Tree" -
• "Christmas Eve of a Harried Housewife" - Charlene Hansen, Beta Theta, Horton --Poem set to "twas the Night Before Christmas"
• "The Legend of Santa" - Mary Hill, Delta Beta, Wichita
• "The Ragman, The Ragman, The Christ" - Debbie Davis, Chi Omega, Wichita --An Easter Story
• "What was in Jeremy's Egg?" - Susan Brown, Eta Theta, Cheney The Lesson of Easter from a handicapped child.
• "Easter: Eggs and Customs" - Opal Crowe, Alpha Chi, Topeka
• "Easter, The Selfish Giant" -
• "Hanukkah" - Mari Pat Brooks, Epsilon Pi, Pratt--An overview of this Jewish holiday and its traditions.
• "Kwanza African Harvest Festival" - Mari Pat Brooks, Epsilon Pi, Pratt--African Christmas Holiday
• "News Year's Day Around the World" - Mari Pat Brooks, Epsilon Pi, Pratt--Traditional Celebrations in USA, Japan, China
• "St. Lucia's Day" - Mari Pat Brooks, Epsilon Pi, Pratt--Legend surrounding this European Holiday
• "St Patrick's Day" - Glenda Peterson, Delta Beta, Wichita--History of St. Patrick's Day
• "Sukkot: A Jewish Holiday" - Mari Pat Brooks, Epsilon Pi, Pratt --A history of this holiday held in September or October to celebrate the harvest.
• "A Story of Thanksgiving" - Mary Hill, Delta Beta, Wichita –A look at how Thanksgiving became a national holiday, and a comical look at eating out for Thanksgiving dinner.
• "Thanksgiving in America" - Mari Pat Brooks, Epsilon Pi, Pratt --History of Thanksgiving
• "Thanksgiving: Shichigosan" - Mari Pat Brooks, Epsilon Pi, Pratt--Japanese Feast of the Living Children
• "Story of Valentines, The" - Debbie Davis, Chi Omega, Wichita--History of Valentine's Day

MISCELLANEOUS

• "Anatomically Correct"
• "A Carousel of American Cities" - Karen Morton, Beta Epsilon, Frankfort--A brief tour of popular US cities: Davenport, Houston, Chicago, Orlando, Branson and Las Vegas.
• Boston Massachusetts
• "Carousels" - Karen Stinson, Delta Ulysses--History of Carousels
• "China" - Pat Hodapp, Sigma Tau, Wichita - China, one of the oldest civilizations in the world - its religion, crops, government and traditions.
• "Dealing with Gangs Effectively" - Loraine Wiseman, Delta Beta, Wichita
• "Dinosaur, The" - Arlene Steinkirchner, Delta Beta, Wichita--What all moms need to know about this popular creature.
• "English Handbells" -
• "Estate Planning Options" - Norma Synder, Iota Mu, Wichita--Information everyone needs to know.
• "Festival of Lights" - Mari Pat Brooks, Epsilon Pi, Pratt--The traditions behind the use of candles.
• "Friendly Hands" - Ellen Chalk, Zeta Phi, Junction City--How we use hands and gestures to convey friendship.
• "Hands for Country Living" - Grace Acker, Zeta Phi, Junction--City A look at farming, then and now- how important hands are to the many tasks of country living.
• "How to give a Speech when your Knees are Knocking" - Florence Ellis, Zeta Phi, Junction City--How to develop the ability to overcome stage fright.
• "India" - Candy Robbins, Sigma Tau, Wichita--A look at India's history, religion, the caste system and modern changes being made.
• "Internet Information" -
• "Kansas Trivia" - Margaret Frank, Alpha Beta, Salina--Quiz about Kansas geography, entertainment, arts and science.
• "Majolica (19th Century Ceramic Collectibles) - Kay Foster/Peggy Moore, Chi Omega, Wichita
• "Oenology" - (the study of wine) Barbara Slizewiski, Zeta Epsilon, Overland Park
• "The Rising Warm Currents of Friendship" - Millie Shipp, Gamma Nu, Kinsley--A report on friendship
• "Tact - Saying the right thing" - Charmaine Nichols, Eta Phi, Wicihta--Guide1ines for approaching people in need of help.
• "Take Time to Let the Flowers Grow" - Jackie Engelken, Epsilon Eta, Topeka--Some pointers for everyone on plants.
• "Tromple I'oeil" - (3 dimensional-look painting technique) Kay Foster/Peggy Moore, Chi Omega, Wichita
• "Where in the World Did You Come From?" - Cheryl Pucket, Delta Delta, Ulysses--About finding your ancestors
• "Aardvarks, Disembark!" - Cheryl Pucket, Delta Delta, Ulysses--Learning about Endangered Animals
• "Visual Merchandising" - Dana Stephan Galbraith, Delta Beta, Wichita
• "The Rising Warm Currents of Friendship" Using the symbolism of salt - Millie Shipp presents a lesson of friendship and how salt has played a symoblic and historial role.

PHLANTHROPY

• "Hats for Hope" - Betty Fiel, Iota Kappa, Wichita--Step by step instructions for making fleece stocking caps
• "PI Bear" - Peggy Lenkner, Alpha Iota, Medicine Lodge--A program to educate children(with or without disabilities) to accept and understand physical disabilities
• "Ronald McDonald House" - Linda Schmidt, Zeta Epsilon, Overland Park--An explanation of how the house works
• "Special Olympics" - Florence Ellis, Zeta Phi, Junction City--A history of Special Olympics in Kansas
• "Take Care of our Earth - Recycle" - Susan Brown, Eta Theta, Cheney--A timely report for the 90's

PSYCHOLOGY

• "Eating Disorders" - Linda Schmidt, Zeta Epsilon, Overland Park--An explanation of Anorexia Nervosa, Bulimia, and compulsive eating
• "Fifteen Effective Time Management Strategies" - Shelly Martin. Eta Phi, Wichita--Techniques for breaking the stress habit. Includes a self-evaluation tool of how well you manage your time
• "Ice Cream Game" - Kelly Lowry, Omega Chi, Plainville --Personality traits revealed through choice of favorite ice Cream flavors
• "Personal Motivation: The Key to Success" - Edith Traxson, Gamma Rho, Coffeyville--A five-point plan for personal motivation
• "Women and Alcohol" - Linda Schmidt, Zeta Epsilon, Overland Park--A report on how women can get help with alcohol dependency

WOMEN

• "Every Woman's Resource Center" - Ann Johnson, Epsilon Eta, Topeka--Brochures on the center and its programs
• "Images of Women's Illusions of Love" - Florence Ellis, Zeta Phi, Junction City--An explanation of love in marriage
• "Lipstick Personality Chart" - Leah Hood, Eta Beta, Liberal--Personality traits are revealed by how you use your lipstick
• "What Does Your Hair Reveal About You?" - Debbie Davis, Chi Omega, Wichita--Your hairdo reveals a lot about your personality
• "Women and Investments" - Linda Schmidt, Zeta Epsilon, Overland Park--Some pointers on investing
• "Women Awareness - The Monthly Cycle" - Nancy Hodges, Alpha Delta, Winfield--The process of menstruation and menopause, also discusses the symptoms of PMS
• "Women's Fashions ... Yesterday ... Today" - Grace Acker, Zeta Phi, Junction City--A history of women's fashion

WOMEN HELPING WOMEN

All educationals in this series are from the ESA Foundation

• "Adult Literacy" - Background information about the inability of individuals Over the age of 16 to read enough to perform routine tasks
• "AIDS" - Background information and statistics regarding HIV
• "Alcohol and Drug Abuse Prevention" - Background information and statistics regarding alcohol and Drug abuse
• "Alternative to Hysterectomy"
• "Alzheimer's Disease"
• "Battered Women" - Background information and statistics regarding battered Women
• "Blood Donor Bank" - Background information and statistics regarding community Blood banks
• "Breast Self Examination" - Backgound information and statistics regarding breast cancer and the importance of self-examination
• "Child Abuse" - Background information and statistics regarding child abuse
• "Healthy Without Medicine"
• "Menopause & Estrogen Replacement"
• "Osteoperosis • Recycling" - Background information and statistics regarding recycling
• "Stress"
• "Teenage Pregnancy and Prevention" - Background information and statistics regarding teenage Pregnancy and birth control
• "Travel Safely & Penny Wisely"

WOMEN OF THE BIBLE

• "Mary Magdalene" - Harriet Vang, Zeta Pi, Dodge City --An excerpt from 'All of the Women of the Bible', a book by Edith Deen
• "Nine Lessons - Nine Women" - Vonda Sanders, Zeta Pi, Dodge City --This booklet outlines nine lessons for a study of women in The Bible, includes study questions, references, and bibliography
• "Sarah: Mother of Nations" - Ethel May Moody, Zeta Pi, Dodge City--A look at the wife of Abraham, her unique sorrow, joy, longevity and why she is an example for us today
• "Women of Ideals Share Their Love" - Betty Langston, Eta Rho, Derby --Comparison of women of the Bible with ESA members
• "Priscilla and Rahab" - Marsha Barnes & Clara Ginn, Delta Chi, Caldwell--Priscilla is written as if she were speaking directly to us about her life. Rahab shares how a prostitute was used by God.

FAMOUS WOMEN

• "Susan B. Anthony" - Linda Ormiston, Alpha Omicron, Wellington
• "Clara Barton" - Linda Ormiston, Alpha Omicron, Wellington
• "Marie Curie" - Linda Ormiston, Alpha Omicron, Wellington
• "Mary Donoho" - Linda Ormiston, Alpha Omicron, Wellington
• "Mary Todd Lincoln" - Linda Ormiston, Alpha Omicron, Wellington
• "Carrie Nation" - Linda Ormiston, Alpha Omicron, Wellington
• "Margaret Sanger" - Linda Ormiston, Alpha Omicron, Wellington

GOLD SEAL MERIT AWARD: Ten (10) outstanding programs are recognized each year at International Convention. Chapter entries must be submitted to the International Council Educational Chairman. The number of entries shall be at the discretion of each individual state council. Chapters from states having no councils may submit their entries directly to the International Council Educational Chairman. Each of the top ten (10) finalists will receive a Gold Seal Merit Award from ESA Headquarters. Entries must be postmarked no later than June 1 or one week immediately following your state convention.

All entries are prejudged and must be submitted as stated in the requirements. The top twenty (20) programs will be on display at the IC Convention. Postage must be enclosed if you wish your entry returned.

All entries must be submitted on a Universal Educational Reporting Form distributed to the states by the IC Educational Chairman. Judging will be based on neatness, arrangement of material, and originality. To be eligible for this award, a chapter must have met all requirements of the State Council.

1. Appearance .......................................................................... 25 points
   1. Each entry must be complete, including all individual programs which form the year's educational study. Educational Report Forms must be in chronological order. Be sure to include any Community Outreach Educational Programs your chapter sponsored along with the corresponding Educational Report Form.
   2. Be concise and to the point. Pictures and other extras are not necessary and will not receive additional points. Strive for simplicity. Each entry must state on the cover or title page; Chapter name; number; and Educational Chairman.
2. Year's Theme and Related Program ......................................... 50 points
1. The subject matter must be carefully thought out, with an idea thread relating each individual program to an overall theme, showing the continuity of the program. Include a brief summary of each program stating all major points emphasized.
2. Entries must include the actual date and the method of presentation.
3. A list of resources used must follow each individual program. For example: printed material, speakers, audiovisuals, etc.
3. Program Value ........................................................................ 25 points
1. Evaluation by membership

Educational Awards

GOLD LINK AWARD: This award will be presented to all chapters that report at least six (6) or more programs ON TIME to the State Educational Director. The award will be presented at the State Convention to the chapters that turn in six reports by that time. You are still eligible to win this award later if the Chapter Educational Director sends in six (6) reports before the end of the year. The ESA year runs from June 1 to May 31, making 12 months you can report. These reports are to be sent to the State Educational Director and must be postmarked by the 10th of the month following the month which the program was held to be ON TIME. For example, an educational program held July 29 must be post¬marked by August 10 to be considered as ON TIME.

OUTSTANDING CHAPTER EDUCATIONAL PROGRAMS: The top three (3) Outstanding Educational Programs and the Distinguished Athenian Service Award will be chosen from the chapters who have met the following requirements.

1. Achieved the Gold Link Award.
2. Presented programs throughout the year with an educational value.
3. Their programs were linked together with an idea-thread, binding each section of their year's programs, including any Community Outreach Educational programs.
4. Entered Educational Report Forms which were completed and contained a summary of points emphasized at each program.
5. Submitted an Educational Notebook to the State Educational Director three (3) weeks prior to the State Convention.

COMMUNITY OUTREACH EDUCATIONAL: The top three (3) outstanding Community Outreach Educational Awards will be presented at the State Convention. To be eligible for this award the chapter must have sponsored an educational program with at least six (6) NON-ESA MEMBERS in attendance. A Community Outreach Educational Report Form will count as one of the six (6) needed to earn your Gold Link Award if it is mailed ON TIME. An Educa¬tional Report Form and a Community Outreach Form must be mailed by the 10th of the month following the program date. The Community Outreach Educational can be used in attaining the Ionic Award and the 6th Degree Pallas Athene. Please check information on each for further details. The IDEALS has the information on the 6th Degree Pallas Athene.

DISTINGUISHED ATHENIAN SERVICE AWARD: One Athenian Award will be given at the State level each year. The State Educational Director selects, with the aid of judges, one Chapter Educational Director that has gone beyond the call of duty in her service to the ESA Educational field. The winner will be named at State Convention and will receive a special certificate from Headquarters.

To be eligible for this award, a Chapter Educational Director must have "rendered some important educational service: (1) to her chapter; (2) to her community, thus extending the chapter's interest in the value to the community; (3) to her State ESA council, contributing notable value to her state's educational expansion." Nominations from the chapter must be sent to the State Educational Director at least three (3) weeks before State Convention begins. These nominations must include a brief description of the special educational accomplishments which qualify the Chapter Educational Director for the award. The Chapter Educational Director will be required to send an Educational Notebook to the State Educational Director at least three (3) weeks before State Convention begins. This will be used as an aid in selecting the Distinguished Athenian.

Distinquished Athenian Award Form

Educational Report Form

ON-LINE Educational Report Form

Educational Outreach Report Form

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The Kansas State Council, as well as many other chapters and councils, and individual members of ESA belong to the ESA Foundation. The Foundation allows each state council in ESA International to appoint a State Counselor to represent the Foundation in its affairs within the United States and Australia. The ESA Foundation is a non-profit, tax-exempt 501(c) 3 organization pledged to further the develop the philanthropic activities of volunteers, provide assistance to establish programs which serve human needs, and produce new programs to improve the quality of life.

OPERATION

The ESA Foundation was established in 1970 and incorporated under the laws of the State of Colorado as a non-profit, tax exempt corporation. Its affairs are currently directed by the Board of Directors nominated and elected by members of the Foundation. Directors serve a three year term without compensation and are motivated by their devotion to the purposes and ideals of the organization.

The operations are supervised by the Board of Directors and four executive directors elected by the Board of Directors. Officers of the board are the Chairman, Vice Chairman, Secretary, and Treasurer. Accounting, legal, and membership services are performed by professionals in these fields employed by the Board.

FINANCIAL SUPPORT

The ESA Foundation receives principal financial support from the members of ESA International; however anyone can join the Foundation. Other sources of support are individuals and businesses who share the goals and purposes of the organization. Contributions to the ESA Foundation may be undesignated or designated. Undesignated gifts become a part of the general funds which are used to underwrite the various programs, projects and operational expenses of the Foundation. Desig¬nated contributions may be directed toward a particular area of endeavor consistent with the objectives of the Foundation.

The Internal Revenue Service has ruled that the ESA Foundation is exempt from federal income tax under section 501(c) 3 of the Internal Revenue Code as an organization operated exclusively for charitable and educational purposes. This means that contributions and bequests to the ESA Foundation are fully tax deductible.

MEMBERSHIP

The Kansas State Council is a member in good standing of the ESA Foundation. Its membership serves as an extension of the member's philanthropic interests. Any individual or group may become a member of the ESA Foundation by submitting a $25.00 membership fee. To maintain current status and voting privileges, annual dues of $15.00 must be paid. The fiscal year of the ESA Foundation is June 1 through May 31. In order to be eligible to vote in any given year the member/group must have their annual dues paid by March 1. The Foundation also offers the opportunity of Life Active Membership for a single payment of $500 or two consecutive payments of $250. All dues are tax deductible.

PROGRAMS

The Foundation concentrates its efforts in the identification and creation of viable programs which meet the purpose of the Foundation of serving human need and improving the quality of life.

Grants: There are several types of grants that are now available through the Foundation which promote educa-tional pursuits. Currently the Foundation is in the process of building a grants program which will be far reach-ing. At the present time the following grants are available.

Outstanding Senior Youth Award Grant. - This grant is given to the Outstanding Youth Award recipient of ESA International. It is worth $500 which must go to further the educational goals of the winning youth which is selected by the International Council of ESA International.

Service Grants. In order that non-member organizations and businesses can take advantage of the scholarship processing services the Foundation provides this service for a small fee. Educational Grants. The Board of Directors have taken action to establish educational grants for the purpose of furthering educational goals when the Life Active Membership fund reaches $20,000. These grants will be determined by the interest earned off of the LAM fund as soon as it reaches this amount. These grants will be available very soon.

ADAPT Grants. The ADAPT grants were established in 1999 in the amount of $600 to train ADAPT teachers. Currently the number of grants is limited to one grant per year. The grant will require an application submitted by June 1 to the WHW Director and approved by the Board. It would require that the money be used for ADAPT training and that the training be put to use within one year.

Scholarships: The ESA Foundation has a dynamic scholarship program with over 80 endowments currently registered with the Foundation. Scholarships in the amounts of $500/$1000/$1500 are awarded annually. Kansas currently has five endowments officially registered with the Foundation. They are the Kansas State Endow¬ment, Lamplighter Memorial Endowment, Gordon & Betty Cape Endowment for Continuing Education, Jack & Lucille Crossno Memorial Endowment and the Epsilon Eta/Linda Cronin Memorial Endowment. Applications for scholarships are available to anyone wishing to further their education. Final selection for scholarship winners is determined by committee, and the winners are announced no later than June 15. A full list of these endowments and/or a current application can be obtained through the State Counselor. The list is also available on the contribution form on page 43.

ADAPT: (A Development of Auditory Processing Techniques) ADAPT is auditory conceptualization. There is a direct relationship between the ability to judge sounds when heard in a word and the ability to see logic in reading and spelling. As much as one third of our population lacks this ability to some degree. The Board of Directors has recently established the ADAPT grants to train teachers in this processing technique. ADAPT clinics which were once a project of the Foundation can still be established but the Foundation has had to seek other ways to support this worthwhile methodology other than establishment of clinics which were too costly and burdensome for the Foundation members to set up and maintain. The Foundation now pays for the training of teachers through the newly established ADAPT grants.

People Helping People Program: The quality of life is a vital concern to all persons. In an effort to provide necessary help to improve the quality of life for many women, the ESA Foundation has updated and complied into book form programs to be used for resource material for community involvement or educational programs. An Educational Committee is appointed by the Foundation to assist in the revision and update of the library. The following programs are available in the WHW library for a nominal fee of $4.00 per program for the membership. The cost is $8.00 per program for the non-member.

• Adult Literacy
• AIDS
• Alzheimer’s Disease
• Breast Self-Exam
• Child Abuse and Neglect
• Domestic Violence
• Healthy Without Medicine
• Mini-Leadership
• Probate System
• Teen Pregnancy
• Recycling
• Alcohol & Drug Abuse
• Blood Donor Bank
• Bone Marrow Donor
• Date Rape
• Depression
• Ozone Layer
• Women and Stress
• Asthma
• Travel Safely and Penny Wisely
• Sexual Harassment: What it is and What to do about it.
• Children With Disabilities or Special Needs

RECOGNITION

Special plateaus of achievement are recognized by the Foundation for the individuals or groups donating to the Foundation and its works. Bronze Founder ($250 to $499); Silver Founder ($500 to $999); Golden Founder ($1000 to $4,999); Platinum Founder ($5000 to $24,999); Diamond Founder ($25,000 and over). Other Awards given by the Foundation are:

1. ESA Foundation State Award
2. ESA Foundation Chapter Award
3. ESA Foundation Scholarship A ward
4. ESA Foundation State Recognition for Community and State Projects
5. ESA Foundation State Counselor's Award of Excellence
6. ESA Foundation State Bucks for New Beginnings
7. Dixie Palmer Recognition
8. Stewardship Awards
9. Humanitarian Awards

MEETINGS AND COMMUNICATIONS

Newsletters: A membership. newsletter is published and mailed to all Foundation members in good standing in an effort to keep them fully informed on projects, goals, and issues. There is also a State Counselor's Newsletter which is published by the State Counselor's Director to assist with the distribution of information and aid the State Counselor to do her work for the Foundation as a state representative.Meetings: Two meetings are held for the membership to attend and participate in the business of the Foundation. The Annual meetings and Open Board meeting are held in conjunction with the International Council's ESA Convention which is usually held in July. The aim of these meetings are to give the member an opportunity for total participation in the activities of the Foundation, to inform the membership on the business and financial status of the organization, and to provide training for the member who wishes to assist with the growth and development of the Foundation.

Further information may be obtained on these or any other topic by contacting the State Counselor or ESA Foundation Headquarters, P.O. Box 270517, Fort Collins, CO 80526. Addresses of the current Board of Directors and/or information on the ESA Foundation can also be obtained by visiting its website at WWW.ESAINTL.COM/ESAF

ESA Foundation Contribution Form

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In 1986 Easter Seals and Goodwill industries joined forces and operated as one in Kansas for 23 years. In 2009 - Goodwill Industries made the decision to seperate from Easter Seals and operate on its own. That is why we have seperated the two in the Kansas Chapter Handbook and added seperate report forms for each group.

EASTER SEALS CAPPER FOUNDATION

Q.   How is the Money used that ESA donates to Easter Seals Capper Foundation?

A.   Easter Seals Capper Foundation provides exceptional services, education, outreach, and advocacy so that people living with autism and other disabilities can live, learn, work and play in our communities.

Q.   Can you give me a brief history of Easter Seals Capper Foundation?

A.   Easter Seals Capper Foundation is located in Topeka, Ks. at 3500 SW 10th Ave., 66604. Founded by Senator Arthur Capper in 1920, Easter Seals Capper Foundation is a tax-exempt corporation under the provision of the 501(c)(3) Internal Revenue Code. Over 70 percent of Capper's budget is supported by voluntary charitable contributions.

Q.   Who qualifies for help?

A.   Disabled children, teens, and adults who are residents of the state of Kansas may apply to Easter Seals Capper Foundation for help.

Q.   What kind of services does Easter Seals Capper Foundation provide?

A.   The mission of Easter Seals Capper Foundation is to enhance the independence of people with disabilities, primarily children. Services include early intervention, pediatric therapies (physical, occupational and speech-language therapy), Kidlink preschool & childcare, augmentative communication and professional and family training. The Autism Spectrum Resource Center provides support and training for parents and services for children diagnosed with autism spectrum disorders.

Q.   Does Easter Seals Capper Foundation income solely come from contributions?

A.   The programs at Easter Seals Capper Foundation are supported by three main categories: Volunteer Contributions = 71%, Fees for Services = 29%. More than 2.6 million dollars is spent by Capper in charity care each year.

Q.   How can I help Easter Seals Capper Foundation?

A.   Become a volunteer, give financial support, recognize and speak out on the rights of people with disabilities. Hold a Chapter or District project for the agency to help ESA become more visible in your community as a corporate sponsor. Remember, the money contributed in Kansas stays in Kansas.

If you need a program for your chapter meeting, pick up the phone and call (785) 272-4060. The staff is anxious to share the story of their agency with others. Please contact the current State Easter Seals Chairman if you are interested in participating in any project that is sponsored by ESA of Kansas. She will also assist you in planning a special event for Easter Seals in your chapter or District. Videos about Easter Seals are available to be checked out through your State Easter Seals Chairman for educational programs.

Donations and Reports:

Follow the directions below to download the Easter Seals forms from the Internet.

• Go to www.esaintl.com
• Click on Int’l Council [left side of screen when it opens] then…
• Click on Easter Seals [the list of forms is on the right] then…
• Click on Chapter Report Form -- there it is!

   Easter Seal Gift-in-Kind Form

   Easter Seal Chapter Report Form

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GOODWILL INDUSTRIES

Q.   How is the Money used that ESA donates to Goodwill Industries.

A.   The Money donated to Goodwill Industries is used to purchase occupational, speech and/or physical therapy and buy medical items such as wheelchairs, braces and other much needed equipment. It helps to support the vocational training of the disabled in over 40 different areas. A medical loan program is also supported by these monies. ALL MONEY RAISED IN KANSAS, STAYS IN KANSAS.

Q.   Can you give me a brief history of Goodwill Industries?

A.   Goodwill Industries is located in Wichita, Ks. At 3636 N. Oliver. The building was built in the early 1970’s and is completely accessible for the disabled. They are licensed by the Social and Rehabilitation Services, accredited by the Commission on Accreditation of Rehabilitation Facilities and certified by the National Industries for the Severely Handicapped. Its vocational program is recognized nationwide.

Q.   Who qualifies for help?

A.   Disabled children and adults who are residents of the state of Kansas may apply to Goodwill Industries for help.

Q.   What kind of services does Goodwill provide?

A.   The services provided by the agency include: Sheltered employment, occupational skill training, supported employment, work activities, medical equipment loans, counseling information and referral. We also support programs for people who face other barriers to employment such as age, language, lack of education and the economically disadvantaged.

Q.   What makes the agency different from other non-profit groups that help people with disabilities?

A.   Goodwill Industries does not just serve one disability, such as Cerebral Palsy, or Muscular Dystrophy. No other organization in our area offers the variety of vocational training areas for the disables, i.e. retail sales, clerk, dock worker, janitor, grocery shelf stocker, etc. Our organization is self-supporting and does not depend on government tax dollars for its survival.

Q.   Does Goodwill Industries income solely come from contributions?

A.   The programs at Goodwill Industries are supported by three main categories: Store Sales = 75%, Contract sales = 15% and Donations = 10%.

Q.   How can I help Goodwill Industries?

A.   Become a volunteer, give financial support, recognize and speak out on the rights of people with disabilities. Hold a Chapter or District project for the agency to help ESA become more visible in your community as a corporate sponsor. Remember, the money contributed in Kansas stays in Kansas.

If you need a program for your chapter meeting, pick up the phone and call (316) 744-9291. The staff is anxious to share the story of their agency with others. Please contact the current State Goodwill Chairman if you are interested in participating in any project that is sponsored by ESA of Kansas. She will also assist you in planning a special event for Goodwill in your chapter or District. Videos about Goodwill are available to be checked out through your State Goodwill Chairman for educational programs. Tours are also available through the plant facility at 3636 N. Oliver, Wichita, KS. They can be arranged on Monday through Friday for 8:30 a.m. to 2:30 p.m. (that is when workers are on duty). Come and see for yourself that Goodwill is all about.

Donations and Reports: State awards are based on donations between April 1 and March 31. Send all reports to the State Goodwill Director no later than April 1 of the current year.

   Goodwill Industries - Gift-in-Kind Form

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Leadership on the Kansas State Council is very important and the council encourages all members to consider running for state office. In order to do so an Intent to Nominate must be filled out and signed by your chapter president.

Intent to Nominate Form

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THE KANSAS CARE & SHARE FUND was established to aid members in financial difficulties over which the member has no control, i.e., loss of income due to illness, death or accident of member's immediate family or extreme personal hardship that would cause loss of member's income. This fund can be used as supplement of the Disaster Fund in cases where the amount received from the Disaster Fund does not cover member's loss.

FACTS

1. This fund will depend solely on donations from the individual members, Chapters, and Districts.
2. Contributions to member will not exceed $3000.00 per case.
3. Request for aid must originate with the president of the local chapter involved.
4. The Care & Share Fund Chairperson and Committee shall investigate, approve and determine amount of each claim.
5. In cases of extreme emergency, the Committee, upon investigation, may advance funds with the understanding that a formal claim will be filed.
6. All expenses incurred by the Care & Share Committee will be paid from interest accrued (if available) from the Care & Share• Fund.
7. The Care & Share Fund books shall be audited by the State Auditor.
8. The Care & Share Fund Chairperson shall be bonded.

HOW TO APPLY FOR ASSISTANCE

1. Local Chapter president shall complete and mail three (3) copies of the Care & Share Fund application form to the Care & Share Fund Chairperson.
2. Enclose a letter explaining why member is in need of assistance. A detailed letter with this information will eliminate telephone calls and speed up processing of claim.
3. In extreme emergencies, call the Care & Share Fund Chairperson giving her all the facts surrounding the case. Then, proceed as in Step #1 above.

THE KANSAS CARE & SHARE FUND is not intended to be an ongoing source of assistance for the same disaster. In the event a member's chapter requests additional help for the same sister for the same circumstance, the following procedures shall be followed:

1. A new form shall be filed with the Kansas Care & Share Fund Chairperson. The Committee shall investigate the claim fully and refer it to the Executive Board with the Committee's recommendations. The Committee shall make every effort to provide the Executive Board with valid information regarding their recommendations for the second application by making a thorough investigation of the facts.
2. The Executive Board of the Kansas State Council shall review the claim and act on the recommendations of the Kansas Care & Share Fund Committee.
3. The State Secretary will submit a written report to the Kansas Care & Share Fund Committee with the decision of the Executive Board. This report shall be made a part of the committee records. The Chairperson shall carry out the decision of the Executive Board. SEND ALL CONTRIBUTIONS TO THE CARE & SHARE CHAIRPERSON

Kansas Care & Share Fund Application

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MEMBERSHIP PROGRAMS: There's a type of ESA membership that's just right for you.

COMMUNITY CHAPTER MEMBERSHIP (New Traditional Member)

Share in the most traditional form of ESA membership. Since •1929 International's Community Chapter Members have used their vast network of local chapters to excel in community education, service and philanthropy. Their "hand-on" endeavors provide more than 650,000 direct service hours and over $10 Million for charitable causes each year.

ESA COLLEGIATE MEMBERSHIP

Develop your resume as your share your interests in service and volunteerism as a part of your college experience. ESA Collegiate Membership is available on participating campuses across the nation. On college campuses that have not yet colonized an ESA chapter, there are opportunities for interested individuals to assist in the colonization process.

ESA MEMBER-AT-LARGEMEMBERSHIP

Share ESA benefits and support ESA activities and projects without being a chapter member. This membership is for individuals who are at a distance from a local ESA chapter, or for those whose current time commitments do not permit them to be an active chapter member. Member-at-Large status comes with full transfer privileges to allow for future chapter affiliation or for organizing privileges that allow for the development of a new ESA chapter within the local community .

LEGACY MEMBER

This membership is available to close family relatives of existing ESA members, including children, parents, grandchildren, grandparents, etc. It is applicable for those who are able to become chapter members or those who need to begin their ESA experience as a member-at-large.

LIFE ACTIVE MEMBERSHIP

Share a lifetime of ESA membership by making a one-time payment of dues and fees. Then enjoy a full future, filled with no additional assessments of individual national dues.

ASSOCIATE MEMBERSHIP

Share your support for ESA programs and projects through your business or as an individual sustaining patron of the organization. Associate members receive updated information regarding ESA, along with access to all ESA benefits and materials. This membership is for those who cannot actively participate in ESA events, but who want to show their support for the organization.

MEN OF ESA MEMBERSHIP

Now your grandsons, nephews, sons, brothers, husbands, and fathers, can officially support ESA by becoming a "Man of ESA!" Add the names of your special men to our growing list of "Men of ESA" and watch them smile as they receive their official membership card, certificate, lapel pin and T-shirt (or bib if your man of ESA is very young).

ELAN MEMBERSHIP

Elan stands for Educational-Leadership-Affirmation-Network. Membership is youth driven, providing middle school and high school age members with opportunities to develop personal leadership skills through service-oriented activities. It encourages positive participation and youth are encouraged to participate at the level that of their age and interest. Youth age 12-17who share Elan's spirit of enthusiasm for serving others are invited to become Elan members.

DESA MEMBERSHIP

Mothers, aunts, and grandmothers, here's your opportunity to give the rich heritage of an ESA membership to a special friend or younger member of your family. Enroll her as a DESA!

For more information regarding ESA membership contact ESA Headquarters at (970) 223-2824 or the website at www.esaintl.com

MEMBERSHIP DUES AND FEES

GENERAL DUES AND FEES:

• COMMUNITY CHAPTER MEMBERSHIP FEES: $69 to join ESA (senior member 65 years and older $65). New member fees are payable by credit card or check.
• MEMBER DUES: $45 (or $39 if senior member 65 years and older.) This is the annual dues paid on members'anniversary joining date.
• REINSTATMENT FEES: $50 (Reinstatement fee and first year dues)
• LATE FEE: $5 (this is assessed if a member is more than 80 days late in paying her dues.)
• MEMBER-AT-LARGE: Pay annual dues of $45 per year (or $39 if senior member 65 years and older.)
• LEGACY MEMBER: May join for $15 for one year, $45 for two years.
• LIFE ACTIVE MEMBER: $650 (or $550 for senior members 65 and older)
• ASSOCIATE MEMBERSHIP: $100 per year
• MEN OF ESA MEMBERSHIP: $45 (one time fee) or $39/each if 10 or more men join at same time
• ELAN MEMBERSHIP: $45 (one time fee)
• DESA MEMBERSHIP: $45 (one time fee)

KANSAS STATE COUNCIL DUES: $15 (This is a yearly fee for all members due June 1st. New pledges, reinstatements and transfers for other states are required to pay this fee at the time of their affiliation. This fee is waived for the first year only of a newly chartered chapter.)

DEFINITION OF MEMBERSHIP STATUS

ACTIVE MEMBER (Chapter) - Each Active Member is listed on the Chapter Roster. She is an active member if she pays her annual (Headquarters) dues and any state, district and local chapter dues that are required. She is entitled to participate in all chapter activities.

MEMBER-AT-LARGE - A Member-at-Large is not listed on Chapter Roster. Headquarters individually bills this member. This status is given a member who does not wish to, or cannot, participate in chapter activities. She remains active internationally by paying annual dues directly to Headquarters. As a Member-at-Large (MAL) she receives the Jonquil, is eligible to attend State and International Conventions and continues to add her years of service. She may attend chapter meetings or become active with a chapter through the invitation of the chapter. A Chapter member in good standing, moving from an area in which her chapter is located, will be transferred as a Member-at-Large until she affiliates with a chapter in her new location.

INACTIVE MEMBER - An Inactive Member pays no dues and is not entitled to the Jonquil, has no convention privileges and does not add to years of service. She may reinstate to active status at any time by sending her current years dues plus a $5.00 late fee to Headquarters. She may then affiliate with a chapter and regain all privileges associated with ESA.

LEAVE OF ABSENCE- This is a chapter function only. The active member remains on the chapter roster, continues to pay dues, and is eligible for all ESA benefits. It is not necessary to notify Headquarters when a member takes a Leave of Absence.

NEW MEMBER PROGRAM

Each year a special "new member" program is introduced at International Convention. Special themes, rush ideas, and incentives are announced at this time. The State Membership Director and State president also receive updates throughout the year, which are shared with the membership through State Council meetings and the News & Views publication.

NEW CHAPTERS

Please contact State Membership Director or Headquarters to learn of any special incentives that may apply to the new chapter program.

SPECIAL MEMBERSHIP OPPORTUNITIES

The Ambassador Club of ESA: The Ambassador Club of ESA will consist of those members who excel in pledging new members during a single Membership Campaign Year. ESA Ambassadors will be recognized for having spread the "good will" and high ideals of our organization through membership growth.

The "1st Step" Award - Having sponsored 4 new members during the current Campaign Year (July 1 through June 30), these ESA member/sponsors will receive one year's dues "free."

The "2nd Step" Award - Having sponsored 8 new members during the current Campaign Year, these ESA member/sponsors will receive two year's dues "free."

The "Final Step" Award - Having sponsored 10 new members during the current Campaign Year, these ESA member/sponsors will receive a Life Active Membership in ESA and will be awarded their Life Active Angle.

FOR MORE INFORMATION CONCERNING MEMBERSHIP IN EPSILON SIGMA ALPHA, VISIT THE WEBSITE AT WWW.ESAINTL.COM

Membership Application Form

New Member form to State Treasurer

Reinstatement Application

Change of Status form

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HOW TO SUBMIT ARTICLES:

• When submitting articles for the News & Views, be sure to note the deadline for that issue.
• Send your article well in advance of that date if possible.
• Please submit your article in Times New Roman 10. double spaced typed or legible copy with all names spelled correctly. Make your article newsy, up-to-date, but also interesting. Be brief and concise as space is limited. Do NOT send the minutes of your meetings.
• The articles may be sent by post, hand delivered at State Council Meetings, or sent via email to nveditor@esaks.org
• You may send pictures (black & white or color) to be published in the News & Views. If pictures are submitted, please label them as to the event as well as the names of the members appearing in the picture. If you wish to have your picture(s) returned; please send a self-addressed stamped envelope and be sure your name and address is on the back of the picture.

ADDRESS CHANGES:

• Notify the News & Views Editor IMMEDIATELY of your new address, including zip code. Change of Address cards are available at the post office, or you may send a post card or email notice to the News & Views Editor(s).
• If you are receiving the News & Views via email, be sure to notify the News & Views editors when your email address changes.
• The News & Views is sent Third Class Non-Profit; therefore, forwarding, return postage, or address corrections are no longer paid for by the council. This was eliminated due to the cost of forwarding and return postage has become prohibitive.

DID NOT RECEIVE MY NEWS & VIEWS-WHAT SHOULD I DO:

Check with your chapter treasurer to see:

• If your state dues and chapter booster fee have been paid to the State Treasurer by September l5.
• That your email address or mailing address and zip code are correct on the roster that was sent to the State Treasurer with the dues.

ROSTERS & DUES:

• Your chapter treasurer is to send a roster complete with each member's name, current address and zip code, and email address with a check for each member's state dues ($15) AND chapter booster fee ($10) PRIOR to September 15. It should also be noted on the roster form the preference of how to receive the News & Views – via email or US Mail. The preference is to have all members with a valid email address to receive the News & Views via email to save the rising costs of printing and mailing.
• If this is not done, your chapter members will be removed from the mailing list at that time.
• Members will be returned to the email or mailing list ONLY after the receipt of state membership dues and booster fees.
• (NOTE: Life Active Members relate to IC dues ONLY-there is no Life Active Membership Status at the state level-ALL MEMBERS MUST PAY THE STATE MEMBERSHIP FEE)

DEADLINES & PUBLICATIONDATES:

Deadline:    August 15    Published: September 15

Deadline:    November 15    Published: December 15

Deadline:    February 15    Published: March 15

Deadline:    May 15    Published June 15

The email version of News & Views will be sent shortly after the “published” date. USPS mailed version will be sent approximately 4 weeks following the “published” date.

The News & Views was added to the Kansas ESA web site in June of 2001 at www.esaks.org. Your Editor and Co-Editor are always ready for suggestions that will improve the News & Views. Remember it is your paper and your link to your organization. Please make use of it.

News Bulletin Form

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Many chapters are not interested in competing for the Outstanding Chapter award but it is highly recommended that each chapter submit the form so we get an accurate record of our state contributions and activities. Below are the forms

Outstanding Chapter Form Cover Sheet

Outstanding Chapter Form

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Rules for entering a member of your chapter in the Above and Beyond member Of ESA in Kansas

As of November 2007, the Kansas State Council voted to dispense with the District Outstanding Sister Competition. In November 2009, the Kansas State Council changed the format for nominating members for "outstanding". The implementation of an "Above and Beyond" award has been implemented as a trial program. Each chapter will be allowed two nominees from their chapter. The member can be nominated for any reason and points do not necessarily have to be considered for this award. Any reason can be used to select your chapter's Above and Beyond recipient. All Chapter Outstanding Members will be recognized at State Convention.

1. The Outstanding Member Form will be submitted to the Outstanding Member Chairman at any time during the year up to April 15. A copy of this will be forwarded to the Web Master to place on the Website throughout the year.
2. To nominate a member, the chapter submits the outstanding member form with 50 words (or more) why the member has been nominated.
3. The Chapter’s Outstanding Member should plan to attend the State Convention, so they can be recognized.
4. The points/judging sheets have been left in the Chapter Handbook, but chapters may use any criteria that they wish to select their Outstanding Member.
5. The State Outstanding Member Chairperson will submit an article for the News and Views published following State Convention.

Outstanding Member form

Outstanding Member ON-LINE form

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PARLIAMENTARY INFORMATION

There are four principles that are all-important to the democratic running of your chapter. These principles are the guarantee of your rights. Learn them and they will help you to understand the parliamentary procedure and rules. Live by them and your rights will be insured and at the same time, you will be protecting the rights of your ESA sisters.

1. The Wish of the Majority Must be Followed: You cannot have your own way. You may want to go on a boat ride and your friends may want to go on a hike. You cannot have a boat ride and hike at the same time. As a chapter, you have to "go along." You have to give a little to get a little.
2. The Rights of Minority Must be Protected: People see things from different angles. That is why there are so many paintings of the same subject and why there are so many political parties. Sometimes you will find that you are in disagreement with the majority and you feel convinced that you are right. To feel this way is only human. Members should be able to agree to disagree on matters from time to time. Parliamentary procedure in a group meeting assures that all members have a chance to express their opinions. Further, it assures their right to disagree. It is no disgrace to be in the minority. Often it is the role of bravery.
3. Respect for the Dignity of All Members Must be Assumed: You gain dignity by showing dignity to others. When you respect the right of others, you protect your own rights. When you are courteous, you receive courtesy. When you listen attentively and treat others’ opinions with respect, you will be listened to ... REMEMBER ... Every member has rights equal to those of every other member. When you become a chapter member, you accept this contract. Membership means that you are willing to join a group of equal partners. Everyone has the same rights. To break this rule will make your chapter a fighting group. The chapter will get nothing done and will eventually break up. Instead of this, work creatively to make friends; have the joy of getting things done; and reward yourself with a joyful experience of a chapter that is GREAT!!!
4. An Order of Business Must be Established: The house that is in order, the person who is in order, and the daily program that is in order makes for a happier life. In like manner, disorder creates distress and unhappiness among human beings. In running a chapter, the need for order is important because a chapter involves many people. To be a good chapter member, you must agree to follow a way of getting things done. Otherwise the chapter will spend its time in endless wrangling. When you follow the four principles, you will get more out of an active membership in your chapter.

REMEMBER

1. Rules of Order are only to expedite the meeting in fairness.
2. Prepare an agenda - carefully.
3. Keep your meeting friendly and informal.
4. The role of the Chair is neutral.
5. Courtesy is important.
6. Be familiar with your by-laws and follow them.

Making a motion is part of the Parliamentary Law and can be simple if the eight essential steps in obtaining action on a main motion are followed:

Member:

1. Rises and addresses the Chair.
2. Receives recognition from the Chair.
3. Introduces motion.
4. Another member seconds the motion.

Chair (or Presiding Officer):

1. States the motion.
2. Calls for discussion.
3. Takes the vote.
4. Announces the result of the vote.

Purpose of Motions:

• Main Motion: Brings questions before the group for consideration.
• Subsidiary Motion: Modifies or disposes main motions under discussion.
• Privileged Motion: Has no connection with the main motion but is of importance and demands consideration.
• Incidental Motion: Miscellaneous motion which cannot be placed in any of the three groups listed.

Ranks of motions:

Specific main motions have no precedence. No two main motions may be pending at the same time. Incidental motions have no order of precedence among themselves.

Parliamentary procedure is nothing more than the application of the "Golden Rule" ... "Do unto others as you would have them do unto you.” This touches on only a small part of parliamentary information. If you need more detailed information as to parliamentary procedure, please feel free to contact your State Parliamentarian. She will assist you in any way possible, and if she does not have an answer for you, she will get in touch with someone who does.

GOOD LUCK AND HAVE A GREAT YEAR

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KANSAS STATE COUNCIL BY-LAWS AND STANDING RULES

CHAPTER PHILANTROPIC CHAIRMAN INFORMATION

CHAPTER Duties: The Chapter Philanthropic Chairperson is responsible for researching worthwhile philanthropic activities and reporting these to the chapter. This chairman serves as the liaison between the chapter and any charity or group that you choose to support. You should seek out worthy causes within your community, your state and your country. Information you should gather might include: type of work or service provided by the organization, what kind of volunteer work or amount of money or goods is needed, past working relationship with other organizations, and the person or individual that your chapter would work with.

1. Promote all chapter and state philanthropic projects. Invite individuals from organizations requesting your assistance to chapter meetings.
2. Establish chapter philanthropic goals at the beginning of the year and present them for the chapter review and approval. The membership should vote on the projects in order to make a commitment toward a common goal.
3. Appoint committees to assist in accomplishing the approved projects. The Philanthropic Chairperson should serve on each of these committees, either as a member or chair. If there is a member with expertise in a certain area, assign her as a project leader. Delegate responsibility so that no one member is overworked (including yourself).
4. Maintain accurate records of all monies, hours, and items donated by each chapter member. Maintain a file to pass on to the next Philanthropic Chairperson.
5. It is important that the state have an accurate accounting of all philanthropic monies, gifts, etc. These reports are not only for the presentation of chapter awards, but serve in providing accurate accounting for state totals in International Philanthropic awards. It also serves as a record for your chapter if audited by IRS. The Philanthropic Project Report form is shown as Figure 1.
6. Correspond with the State Philanthropic Chairperson if your chapter has any questions or needs assistance. The State Philanthropic Chairperson is the Second Vice President of the Kansas State Council.

STATE PHILANTHROPIC PROJECT – HEARTSPRING (formerly known as Institute of Logopedics) The membership votes on the state philanthropic project each year at the annual meeting. The State project is Heartspring (previously known as the Institute of Logopedics) located in Wichita, Kansas.

Heartspring has been helping children become more independent for more than 60 years. Heartspring serves students from the age of five through 21, who have multiple disabilities and communication disorders. While many private schools focus on only one or two handicapping conditions, Heartspring's expertise is in providing programs for children who have many areas of need. In addition to individually-planned classroom and residential activities, special community based instruction programs at Heartspring are designed to teach students how to use their new communication and life skills in natural settings. Heartspring individual education plans are all targeted toward helping the child develop his skills so he can return to his family and home school as soon as possible. Most students are enrolled at Heartspring from one to three years.

INSTRUCTIONS FOR HEARTSPRING DONATIONS: Donations to Heartspring may be given in the form of monies or gifts.

1. MONEYS - come from cash donations, memorials, special projects established for Heartspring, etc.
   1. Make all checks payable to the order of the "Kansas State Philanthropic Project."
   2. Mail all checks (with instructions) to the current Second Vice President of the Kansas State Council. Please do not send your check directly to Heartspring. They will have to mail it to the Second Vice President. If for some reason they do not connect you with ESA, your chapter will not be given credit for donation.
   3. Projects change each year based on the program designed by the Second Vice President in coordination with Heartspring for the current year. Chapters designating funds for a specific project should indicate this on their check or in a letter to the Second Vice President. The instructions of the chapter shall be followed.
   4. Unspecified contributions are credited to the current State Philanthropic Project.
   5. Donations will be acknowledged by the Second Vice President. Chapters need not notify Heartspring that a donation was made. These funds are accumulated in a Kansas ESA philanthropic bank account, and presented to Heartspring.
   6. Memorials/ Honorariums - will be credited to the current State Philanthropic Project unless otherwise designated by the donor. Acknowledgment is provided to both the donor or the memorial and the family of the deceased, with the following notation: "This gift was made through Epsilon Sigma Alpha International, a patron organization supporting Heartspring in its service to the communicatively handicapped."
   7. Gifts-In-Kind - include items donated to Heartspring for educational purposes, the Adopt-A-Child program, Adopt-A-Home program and amounts earned in the General Mills Box Tops and Tyson Project A + Program. These gifts must be reported on the Gift-In-Kind form (page 81).
   1. Chapters may contribute gifts at any time during the year; however, two specific times during the year are designed by the Second Vice President for collection - the November Tea and Tour and the February Day of Love, which most generally is specifically for the children and their educational growth.
   2. Gifts will be acknowledged by Heartspring and the Second Vice President.
   3. Chapters should deliver (or mail) gifts to Heartspring, c/o Development Associate – Annual Giving, 8700 East 29 Street, Wichita, KS 67226. Phone numbers: (316) 634-8700 or 1-800-835-1043.
   4. IMPORTANT: One copy of the Gift-In-Kind Form (page 81) must be provided to Heartspring along with the gift(s); one copy must be forwarded to the Second Vice President of the Kansas State Council for chapter crediting; and one copy should be retained for chapter files.
   5. General Mills Box Tops and Tyson Project A + Program: Chapters may claim Gift-In-Kind credit of $.10 and 3 minutes General Mills Box Tops. For Tyson Project A + panels, please count $.24 and 3 minutes per panel. Send the boxtops/panels to Heartspring along with one copy of the Gift-In-Kind form. Forward a second copy to the Kansas State Council Second Vice President, and retain a copy for your files.
   6. The Adopt-A-Child Program - is an excellent way for your chapter to personally get involved with the children at Heartspring. It is designed to let chapters communicate directly with a child at Heartspring. If your chapter wishes to participate in this program, contact the State Second Vice President. Along with the name of the child, your chapter will be given a profile to help with your choices of communication and gifts. Also, a picture of the child will be provided, if one is allowed. The different levels of the Adopt-A-Child Programs are explained elsewhere in this writing. Adoptions ususally take place by August/September.

   ADOPT A CHILD PROGRAM
   HEARTSPRING
   8700 East 29th Street North, Wichita, KS 67226
   (316) 634-8700 and 1(800) 835-1043

   ADOPTION INFORMATION

   LEVEL 1: This is a communication-type environment. It is important for each child to have some kind of contact with an environment outside the school.

   1. Level 1 should be that minimum commitment any chapter makes in the Adopt-A-Child Program.
   2. Write to your child several times a year. Set a goal of making contact at least once a month in some form.
   3. Contact your child on special occasions and holidays by sending special greeting cards or letters. (Christmas, birthday, Easter, Thanksgiving, etc.)
   4. Any type of communication is appropriate at Level 1. Keep your communication simple. Mail the material directly to the child at Heartspring in the care of Development Associate – Annual Giving.
   5. If a chapter wishes to move on to Level 2, they should continue with Level 1 as well.

   LEVEL 2: This level entails the purchase of small items for the child. (Special toys, leisure time and educational things of interest, books, games, puzzles, etc.)

   1. The extent of your chapter's monetary involvement is a chapter decision.
   2. You may contact the Development Associate – Annual Giving to check on special needs of the child that are not listed. They will check with the Residential Care Provider (RCP) for further details.
   3. Mail your purchase directly to your child at Heartspring in care of Development Associate – Annual Giving.
   4. Use the "Gift In Kind" form to report all gifts to the child. Mail one to the current year Second Vice President, one to Heartspring, and keep one for your files.
   5. Heartspring will accept gift cards for your adopt-a-child. The card is delivered either to the child's teacher or the Director of the Homes. The student's program staff or home staff will take the student shopping. Please do not send cash to your adopt-a-child.

   If you request more direct contact with your chapter's child, please contact Development Associate – Annual Giving (316) 634-8700 to see if an on-campus visit or off-campus "field trip" can be arranged.

   REMEMBER, YOUR CHILD WILL APPRECIATE ANY COMMUNICATION YOU CHOOSE TO PARTICIPATE IN.

   PHILANTHROPIC AWARD RULES: There are two (2) divisions of philanthropic awards.....hours and monies.

   • (1) First, second and third place certificates will be awarded to chapters reporting the most hours per member.
   • (2) First, second and third place certificates will be awarded to chapters reporting the most monies per member.

   Entries will be judged on a percentage basis (per pledge/jewel member) of money and hours donated. There will be two (2) categories.

   • (1) One category for chapters with 15 or less members, and
   • (2) One category for chapters having 16 or more members.

   All service hours and money donated in the name of ESA, either by individuals or a chapter, or chapter project, may be counted with the exception of the items noted below under DO NOT COUNT. Please refer to the following "Do's and Don'ts":

   DO COUNT

   • Hours and monies collected on a project totally sponsored, organized and implemented by ESA.
   • Hours spent on community projects not organized by ESA.
   • Hours and money spent on Diana Awards, Hats for Hope, Outreach Seminars, and Outstanding Youth Awards.
   • Monetary Donations to ESA Disaster Fund, ESA Foundation, Kansas State Council philanthropic projects, and I.C. philanthropic projects.
   • Hours a member spends baby-sitting for another member who is doing philanthropic work.
   • Monetary donations by chapter to civil projects (with exceptions as noted below).

   DO NOT COUNT

   • Money collected on door-to-door drives (such as Heart Fund, Cancer Drives, etc.) not completely organized and implemented by the ESA chapter.
   • Hours or money given for public school activities, P.T.A., Campfire Girls, Scouting (unless comprised of handicapped or underprivileged children).
   • Church work hours or donations.
   • Hours and money spent helping an ESA sister (unless help falls into the category as outlined in Section IV Special, of the International Council Philanthropic Guidelines).
   • Hours and money given to sports associations of any nature (unless comprised of handicapped or underprivileged children).
   • Hours donated to Hospital auxiliaries (unless specifically given in the name of ESA). The State Philanthropic Chairperson shall compile all year-end reports and submit the First, Second and Third place state winners in hours and money to the International Council Philanthropic Chairperson on forms provided for that purpose for entry into international competition.

   INSTRUCTIONS FOR COMPLETING THE KANSAS PHILANTHROPIC REPORT FORM

   1. In preparing the report you will need to combine information from the following chairmen: Philanthropic, Ways & Means, Awards, and Treasurer. Philanthropic Chairman - maintain a record of all philanthropic projects as they occur. Maintain a notebook with a project sheet for each event. On each project sheet describe what you did, the date, what donations or gifts were given, and the beneficiary of these gifts (e.g. Sunflower Nursing Home, Public Library, etc.). File copies of the Heartspring Gift-In-Kind forms in the notebook. They provide an accurate record of the chapter donations to Heartspring.

   The Treasurer shall maintain a record of all monetary donations,•although you may keep this in your notes as well.

   When counting "Used Items" for needy family, Heartspring, etc., count the item at 15% of retail value. Use full retail value for all new items. For purposes of clarification: Should your chapter obtain new donated items (from a local business - this includes food), you may count the suggested retail value as a monetary denotation.

   DO NOT COUNT cents-off coupons

   Ways & Means Chairman - Fund raising/ways and means projects are money-making events only. BUT that portion of the money that is donated for charitable and/or civic purposes represents philanthropic/service projects. Hours and monies should be counted on a percentage basis. For example, a bake sale made $100 with 50 hours of work/preparation. If the money is divided equally between two projects, 50% would be figured or $50 and 25 hours to each project. If all the net proceeds are donated to philanthropy, count the total hours spent raising funds and count the net monies donated (gross income less cost = net). (Distribution may be made to more than one philanthropy on a percentage basis.)

   If a fund-raising event is specified or advertised as a "benefit" for any philanthropy, the total net proceeds must be donated to said project.

   All your money donated comes from money your chapter has earned, even if you write a check from the checkbook at the end of the year, you must have worked some number of hours to earn that money. Count the hours for each entry on your philanthropic report in the proportion to the monies made from Ways & Means.

   Awards Chairman - should maintain a record of members’ hours for philanthropic, ways & means projects and all other items called for under the Pallas Athene guidelines, and should categorize these hours into the different projects that are to be listed on the Philanthropic Report form. All ways and means project hours should also be identified so they can be divided into philanthropic hours. Members should also report their mileage when reporting their hours. The mileage shall be calculated in accordance with the IC Philanthropic Guidelines printed in the Jonquil, and added to the report under "Philanthropic miles". Treasurer - should refer to the monthly Treasurer reports to identify disbursement of funds for the various chapter philanthropies.

   2. The appropriate chairmen/officers should meet to coordinate all the information required on the form.

   3. Remember - members may use their individual donations and hours IF it is given or done in the name of ESA. When writing a check, denote in the memo portion that the money was donated in the name of ESA. Bring this up in a chapter meeting, so this information is included in the chapter meeting minutes. For instance- "Mary Jane will be doing volunteer work with the Symphony this year in the name of ESA."

   4. The Philanthropic Form is categorized into four parts:

   • "MONEY GIVEN" - monies represented by cash donations from the chapter treasurer or by a chapter member to a "service project"; or net funds earned from a fund-raising project, such as a radiothon, fashion show, math-a-thon, benefit dinner, or door-to-door solicitation for an ESA project. We cannot count Cancer Society, Heart Association, etc. drive, unless ESA handles the whole project.
   • "MONETARY VALUE OF GIFTS" - donated goods, whether new or used; mileage; cost of preparing food for a needy family or ill sister, etc.
   • "HOURS" - Represented by the time spent from start to completion of a project, including planning, organization, preparation, travel, fund-raising and wrap-up.
   • "MILES" - Only the DRIVER may count her individual mileage. Mileage is to be calculated in accordance with the I C Philanthropic Guidelines printed in the Jonquil.

   5. The information on your philanthropic form assists in completing the Outstanding Chapter Form.

   6. Check and double-check your (columns) addition - many don't add them at all.

   7. Retain a copy of the report for YOUR files. It helps to have examples to follow next year.

   8. If you have any questions as to what may be counted and what may not, please consult the I C Philanthropic Guidelines "--printed in the Jonquil and elsewhere in the handbook.

   9. You are to read and become familiar with the Philanthropic - Service and Awards Rules, which are also printed in the Jonquil and elsewhere in this handbook.

   PHILANTHROPIC DONATION STANDARDS

   MILEAGE: Use IC established Philanthropic Rate

   BLOOD DONATIONS: Whole Blood Fifty Dollars ($50) per pint - Platelets= Two Hundred Dollars ($200) per pint

   GENERAL MILLS BOX TOPS & TYSON PROJECT A+ PANELS & CARD FRONTS: Box Tops; Card Fronts $0.10 per box top/card front; Tyson Project A + Panel= $0.24 per panel; Time 3 minutes per box top/card front

   RONALD MCDONALD HOUSE POP TABS: Tabs $0.45 per pound; Time 2 hours per pound

   DONATED GOODS: 15% retail value per item

   PHILANTHROPIC-SERVICE GUIDELINES (Revised April 2007)

   The purpose of these Guidelines is to clarify that our philanthropic service is the time and money directed toward the betterment of mankind - to improve the condition and promote the welfare of those who are in need of it.

   I. General Information

   1. Hours and monies donated by an ESA member, in "the name of ESA," can be counted.
      1. Hours represent the time spent from beginning to completion of a project.
      2. Monies represent cash donations from the chapter treasury or by a chapter member to a service project.
   2. Donated Goods are estimated by figuring 15% of the retail value on used items and full retail value on new items.
   3. Roundtrip mileage (for driver only) on an ESA service project may be counted at the current rate established by the IC Philanthropic Chairperson and approved by the IC Executive Board.
   4. Civic services are community projects, not necessarily related to ESA project.
   5. Individuals can count volunteer service hours done in an educational setting or group activity even if their child is involved, (church activities cannot be counted)
   6. Service monies are the portion of ways and means projects donated to charitable and civic projects.
   1. If all the proceeds are donated, count all monies and total hours spent raising funds. If proceeds are divided among several projects, monies and hours should be divided on a percentage basis.
   2. If only a portion of the proceeds are donated, count only a portion of the hours and money. Figure which percent of the net proceeds is being donated, and count the same percent for hours.
   3. If a fundraiser event is specified or advertised as a "benefit" for any philanthropic project(s) total net proceeds must be donated to project(s).

   II. Hours and monies for ESA Affiliated Projects (ie., St. Jude Children's Research Hospital-Circle of Life, National Easter Seals Society, ESA Disaster Fund, ESA Foundation) should be counted the same as any other project.

   III. Special

   1. Baby sitting - member may count hours on a project when sitting for an ESA member working on an ESA service project, (do not count monies paid to a sitter)
   2. B. Aid to an ESA member - count hours/monies should a member be "in need or disabled" due to chronic/ terminal illness or other disaster or extreme setback.
   3. C. Blanket Statement - At the beginning of the year, chapters should indicate all of their major projects; members can count hours/monies donated towards these specific projects. All philanthropic projects are to be listed in the chapter's minutes.
   4. D. Snowbirds - If a member belongs to a different chapter while away from her home chapter for a period of time, she is allowed to report hours and/or monies for ESA philanthropic projects/events in accordance with the chapter that sponsored the project.
   5. E. Philanthropic Year - June 1 - May 31 is the Reporting Period. These dates are for the I C Philanthropic year for reporting and competing in awards presented at the International Convention only. This should not be made a requirement for each State or Chapter to follow for philanthropic reporting.
   6. F. Clarifications
   7. Homemade Items donated to a philanthropic-service project - count time spent making, baking, etc. and the value of materials used in the items. Homemade items cannot be counted as cash until they have been sold.
   8. National Drives, Radiothons/Telethons: (a.)When an event is totally organized by ESA, count all hours worked and monies received, less expenses. (b.) If a Chapter only performs part of the work, count hours only. The percentage factor on the ESA chapter's responsibilities, and is a mutual agreement between the fund-raising organization and the ESA chapter(s) prior to the event.
   9. St. Jude Children's Research Hospital: (a.) Reporting is counted the same as any other ESA service project. Count all hours/mileage and net monies donated. Do not count extra hours or monies spent or a complimentary room voucher for working in a distant city for a St. Jude event.
   10. National Easter Seals Society: (a.) Reporting is counted the same as any other ESA service project. (b.) Check with your local Easter Seal Coordinator relative to the "Cartridges for Kids-Easter Seals" project.
   11. Bloodmobiles and Blood donations: (a.) Count chapter hours for sponsoring the drive and registering donors, etc. (b.) Count ESA member's blood donation (whole blood = $50 per pint & platelets = $200 per pint)
   12. ESA Foundation Turn-Around Fund: (a.) Make your chapter check payable to "ESA Foundation". A form can be found on the Foundation website www.esaintl.com/esaf/ or through your ESA Foundation Counselor or the ESA Foundation, P.O. Box 270517, Pt Collins, CO 80527. Telephone: (970) 223-2824.
   13. Cash Register Receipts: (a.) Receipts redeemed for computers and other school equipment may be counted as a donation. Count only 12.5% of the total amount of the receipt, not the total amount.

      Heartspring GIFT - IN - KIND FORM

      Heartspring ADOPT A CHILD FORM

      ADOPTION INFORMATION FLYER

      Generic GIFT - IN - KIND FORM for any 501 C 3 organization

      Hats For Hope REPORT FORM

      CHAPTER ANNUAL PHILANTHROPIC REPORT

      FYI ONLY- STATE REPORT FORM

      FYI ONLY - PHILANTHROPIC SERVICE AWARDS CHAPTER ENTRIES

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Chapter President: As President of the chapter, it is your responsibility to fulfill all of the duties that are outlines in your chapter bylaws. The following duties generally are suggested as responsibilities that reside with the President. In addition, the President also retains responsibility for ensuring group harmony and good communication among chapter members.

AS PRESIDENT, YOU:

1. Call all chapter meetings and preside over them.
2. Organize the Executive Board into a functioning body and name appointed officers and committee chairmen.
3. Appoint and dismiss special committees as needed.
4. Communicate the specific duties of office to the Executive Board members, appointed officers and committee chairs. Review the written and "unwritten" duties of each office with the person who will be holding that office during the year. Be certain to include expectations regarding deadlines, reports, and permanent files.
5. Serve as an ex-officio member of al1 committees, except the nominating committee, to establish the goals and calendar for the year.
6. Have a meeting with your newly elected board, appointed officers and committee chairs to establish the goals and calendar for the year.
7. Develop a communication plan for the chapter. See that all correspondence, officer and committee reports are shared with the membership. Plan to READ important correspondence (including any materials from ESA Headquarters and the International Council) at each meeting. Also include important state and district communications in your review. Be sure that your Recording Secretary is returning Minute Report Forms from your chapter to ESA HQ.
8. Provide for the organization and distribution of a yearbook that lists the chapter goals for the year. Review these goals and chapter progress with the entire chapter on a quarterly basis.
9. Conduct meetings in accordance with good parliamentary procedure and follow accepted order of business.
10. Acquaint yourself with the rituals and ceremonies of ESA. Be prepared to officiate at the installation of officers along with pledge and jewel ceremonies. Invite other officers or special guests to officiate whenever you think their participation would add to the occasion.

Chapter Checklist: Special responsibilities that should be met each year!

• Is your chapter listed with the Chamber of Commerce? Remember to register your chapter as ESA or Epsilon Sigma Alpha International preceding your chapter name. This will assist people from outside of your community in locating your chapter.
• Have you submitted and approved a chapter budget for the year? Have you reviewed due dates for dues and chapter statements with the Treasurer?
• Have you planned a membership campaign for the year?
• Have you organized a publicity campaign to attract and recognize members throughout the year? Do you submit articles, photos, and press releases to your local media?
• Have you planned a new member orientation for the chapter and for new pledge?
• Have you appointed a person to send chapter information to your state newspaper and the JONQUIL?
• Have your adopted a procedure for contacting ESA members who transfer to your community? In turn, have you developed a system for locating new chapters for your own members who may move out of town?
• Have you reviewed your bylaws and standing rules to be certain that they meet the needs of the chapter?
• Have you developed "Ways & Means" projects to assist the chapter in reducing personal expense for the membership?
• Have you developed a program that promotes personal growth and participation for ALL of the members of your chapter? (This should include a healthy dose of activity that focuses on friendship and fellowship.)

Meetings IN ADVANCE: Have a written agenda prepared for the meeting. Set a time limit for the meeting (Two hours is a good maximum.) Allow time for enough social interaction to keep your members coming. Balance meeting to allow for the participation of ALL members. Include "brainstorming spirit builder" items in the agenda to maintain interest and excitement.

THE MEETING AGENDA: Organize the business at hand according to an accepted "Order of Business". The following outline is provided for your convenience.

Parliamentary Procedure and Bylaws Remember that parliamentary procedure is like proper conduct in any aspect of life. There is a comfortable sense of self-confidence in the knowledge that one is acting in accordance with the rules that have been carefully thought out in the interests of individual participants and democratic group action. Your bylaws form the established rules of order for your chapter.

A guide is provided to assist you in using parliamentary procedure to conduct business at your meetings.

ORDER OF BUSINESS

1. Call to Order: - Chair: "The meeting will come to order."
2. Opening: - (Invocation - Flag Ceremony – Opening Ritual)
3. Reading and Approval of Minutes: - Chair: "The secretary will read the minutes of the regular meeting of ..." (Note: If minutes have been circulated, the actual reading of the minutes can be omitted and the minutes can be acted upon as circulated.) (If corrections are in order, the Chair would say: "The secretary will make the correction. Are there others? The minutes are approved as corrected.")
4. Reports of Officers and Standing Committees: (a. Reports of Officers – call in order as listed in the bylaws (b.) Reports of Standing Committees – call in order as listed in the bylaws
5. Reports of Special Committees - Called in order of appointment.
6. Unfinished Business - Questions coming over from previous meeting by: (a.) Failure to complete the Order of Business. (b.) Postponement: Chair, after consulting with secretary, should know if there is unfinished business and calls for it only if there is business in this class.
7. New Business: (a.) Correspondence requiring action is ready by secretary. (b.) Members may introduce new items. (c.) Questions placed on the table at previous meeting or earlier from present meeting may be placed on the table.
8. Program: - Chair: “The program committee will now present the program.” At the conclusion of the program, the one presenting the program says: “This concludes the program.”
9. Announcements - Chair: Are there any announcements?
10. Adjournment: - Chair: “Is there further business? Since there is no further business the meeting is adjourned.
11. Close with the Closing Ritual.

The above are guidelines for the meeting. You should adapt these guidelines to best handle the business of your chapter and its members.

For further information or supplies, contact:
ESA Headquarters
363 West Drake Road
Fort Collins, CO 805265
Phone: (970) 223-2824, FAX: (970) 223-4456
www.esaintl.com
email: BJClark@esaintl.com
cathyl@esaintl.com

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PROTOCOL IN ESA: Protocol is defined as ceremonial forms and courtesies that are established as proper and correct, in official dealings. Protocol, etiquette or good manners, each is consideration and mutual respect based on a few simple rules and a little thought. Actually then, protocol is the formula, either written or unwritten, of graciousness in presentation with special regard to accepted precedent. Introductions and presentations can and do take a great deal of time, but they are a must for gracious courtesy. ESA protocol order of introductions should be: ESA Headquarters Director; International Council Officers ¬elected, then appointed; Multi-State Past Presidents; State Council Officers-elected, then appointed; State Council Past Presidents; City Council Officers-elected, then appointed; City Council Past Presidents; Chapter Officers-elected, then appointed; Chapter Past Presidents. Guests, be they members of ESA, or otherwise, take a bit of researching. A gracious introduction should include a bit of personal history, if nothing more than she is the mother of twins. Actually, this is where you have the opportunity to explain to the audience why this particular person is there and what her background is, to make her welcome. There is no need of a full length biography, but do have something to say besides a name and offices held.

Here are the basic rules that will help anyone to be a good introducer and get any speaker off to a good start:

1. Remember that your job is to introduce the speaker, not to give a speech.
2. The purpose of the introduction is to establish the speaker's authority to speak on the subject she has been assigned. Consequently, if he or she has a two-page biography ready for you, it's your job as the introducer to pull out whatever background information relates specifically to their being an authority on this particular subject.
3. Please don't think you need to be funny. If a personal anecdote is related to the speaker, or will somehow make her more effective with the audience, it may be used, if it is short, but don't think you need to be a comedian in order to be effective.
4. Give the speaker's name only one time. Her name is the very last thing you say in any introduction and must not be said earlier. Remember, the mention of the speaker's name is the cue to the audience to applaud, the speaker to stand, and you to sit down.

There are also some courtesies of dress that should be acknowledged as part of ESA protocol. Even though we are living in a so-called casual world today, we should not forget our manners. Our dress has become very casual, be we should use a little protocol particularly on occasions when jeans and pant suits are out of place. Such occasions are present in our chapters, city councils, district, and state levels and there are two important occasions when you should be especially mindful of dress.

1. When you are planning a special event, such as a pledge or jewel pin ceremony, suggest that your members dress for the occasion. Your new members will want this evening to be "special" for them, and it is up to you to see that they are not disappointed. A pledge or jewel pin ceremony presented to a group of women dressed in their "Sunday Best" is a lovely occasion.
2. When you have visiting dignitaries in your midst, you should also declare a "dressy" occasion. There is no better way to welcome a visitor than be showing them he courtesy of dressing for this "SPECIAL" occasion.

Remember to give guests the courtesy of: Time, place, type of dress, what you want them to do (concisely), and all other information that will help them do the best job for you. If a VIP is coming for installation, do give her the correct office to be installed well in advance, she likes her ceremony to be done correctly and wants to avoid last minute "fill ins" or surprises!

SEATING ARRANGEMENTS FOR FORMAL AFFAIRS

While the rank of officers is the same as listed in introductions, you can't possibly seat them all at the head of the table, and you must use your best judgment. The presiding officer should be seated in the center, with the most honored guest on her right. The ranking State or International Council Officers, Foundation representatives, guests of honor, executive board and Jr. Past President are musts. If an invocation is part of the program, the person giving it is also seated at the head of the table if possible.

Honored guests are seated in order of their rank-placed to the right and left of the lesser officers. For those that cannot be accommodated at the head of the table, arrange a special table immediately adjacent to the head table.

PROTOCOL IS A VERY IMPORTANT WORD AND HAS SPECIAL MEANING TO OUR ORGANIZATION. LET'S USE IT AGAIN AND WORK TOWARD BRINGING IT BACK INTO OUR SORORITY LIFE!

For Additional Information or Assistance, contact:
ESA HEADQUARTERS
363 West Drake Road
Fort Collins, CO 80526
970-223-2824

ALSO AVAILABLE THROUGH ESA HEADQUARTERS: Parliamentary Workshops, Quizzes, and Skits. Complete Parliamentary Procedure for $18.50 (Includes mailing costs.)

KANSAS STATE COUNCIL PROTOCOL SUGGESTIONS
HOSTING A STATE BOARD MEETING

State Board Meetings are not to be a financial burden to the hosting District/Chapter!


PRE-PLANNING:

• District Chair working with the 1st Vice President/President Elect to plan for her upcoming year's State Board meetings, should make the original hotel commitment. She needs to make certain the incoming District Chair has all the necessary information to continue the plans for the state board meeting. She will need to work with the local chairperson in the community where the meeting is to be held if there is someone else involved. Make certain the 1st VP/new Kansas State President shares in the making of plans for her meeting.
• District chair of host district may act as general chair for the meeting. She should be aware of overall arrangements, maintaining contact with the State President about the progress of the State Board Meeting arrangements.
• The District Chair may appoint members to serve on specific committees, sharing duties to complete the arrangements required to plan and host the meeting.

HOTEL ACCOMMODATIONS:

• Reserve a block of hotel and meeting rooms (on ground floor, if possible) that will be needed one year or at least six (6) months prior to the dates of the meeting. (This needs to be done as soon as possible as the Chapters/District give a commitment to the 1st VP/President Elect to host one of her state Board Meetings.) Block some rooms (10 to 15) for Friday night, many of the state officers find it easier to travel on the evening prior to the Executive Board Meeting, and will arrive to spend the entire weekend.
• Block as many rooms with two double beds as are available for Saturday night, up to thirty (30) or more when the meeting is centrally located and notably well attended by both board members and guests.
• Attempt to negotiate a flat rate for guest rooms blocked for the board members for the weekend. The room type will vary, 1 double bed, 2 double beds, a triple, or king size bed.
• The host District Chair will reserve the State President's room/suite for both Friday and Saturday nights. Try to get the State President's room/suite complimentary, if you are unable to do that, attempt to negotiate a reduced rate. If the State President's room is not comped, a registration fee of $5.00 will be charged by the host district to defray expenses for the State President's room/suite, meeting rooms, and for required equipment that are charged to the district by the hotel.
• Provide the president, in writing, the hotel agreement to comp her room/suite or to give a reduced rate for her room/suite. Also provide in note to the President a statement of how expenses for her room/suite will be paid, so she does not have difficulty checking in or out of the hotel, and there is no misunderstanding about payment for the room.
• The room/suite reserved for the State President should allow ample space to accommodate the executive board meeting and other committee meetings the President holds during the State Board weekend. If a suite is not available at the hotel, an additional room should be reserved for those meetings located adjourning or convenient to the President's room.
• Determine the hotel deadline for members to make room reservations, when the hotel will release the block of reserved rooms if reservations have not been made and confirmed by members.
• Discuss any special or unusual requirements the hotel might make for the guests. (a) For example, are they able to make long distance phone calls from their room with a credit card or using an 800 number, charge for phone calls? (b) Determine method of payment the hotel facility will accept; personal check, credit card, and/or cash only. (c) See if the hotel has the ability, or is willing, to split room charges among the guests.
• Determine hotel policy for cancellation of meeting due to inclement weather. Make arrangement with the hotel and State President for an alternative weekend for the meeting if cancelation is necessary due to inclement weather.

OTHER EXPENSES:

• Expenses for the state President's meals and fees will be covered by the member registration fee.
• Place a welcome note or token gift in the room/suite of the state President. Special welcome gifts, gratuities provided by the host district for the state council officers may be provided to each member of the executive board; this is optional and usually only done at State Convention.
• Door signs should be placed on the doors of officers and committee chairs if allowed by the hotel. The signs should include ONLY the office name, NOT the member name for security purposes.
• Any monies from the registration fee left unencumbered after all expenses have been paid, revert to the state treasury to be held in escrow as a budget line item to be used for subsequent state board meetings. The treasurer will itemize those funds in a separate line item in her records, so the funds are made available to the next District hosting a state board meeting. The state treasurer is holding monies in a special line item in a savings account left from previous state board meetings; that money is to be utilized for your board meeting if the funds generated from registrations is unable to meet your expenses.

MEALS

• Decide, with the State President, on food or menu choices for the meals. Determine the meal costs, including the cost of tax and gratuity.
• The amount charged for the meals needs to be rounded up to the next dollar amount, or extra added, to cover cost of decorations, name tags, etc., which might be incurred by the host district/chapter.
• Plan the type of seating with the facility; plan additional tables and seating for members present and not eating. Discuss time of meals; decide if meal is to be before or after the meeting, cafeteria or sit down type of service. Check hotel's meal reservation deadline.
• Determine % of additional persons who could be served meals at registration, the percent over the original number of meal reservations the faculty can accommodate without additional charge above negotiated rate for the meal. This way you will be prepared to tell members who might decide to eat with the group at that last minute.
• Determine whether meal costs can be refunded if the member is unable to attend. Determine deadline for refunds, if there is one.

PUBLICITY

• If meetings are off site from the hotel facility, that information should be clearly stated in the News and Views article preceding the meeting to allow attendees to plan in advance.
• A registration form and description of agenda should accompany the article in the News and Views prior to the meeting.
• Any special arrangements for the weekend should be stated as soon as the first plans are made - Tea and Tour in November, auction space and auctioneer for February for example.
• If the activities for the weekend call for a special kind of dress to planned events, members should be notified in the outline of plan in the News and Views article.
• Provide the deadline required for special requests for tables, etc. made by committee chairs or officers in the News and Views article and to the State President in time for her board letter.
• The host District/Chapter Chairperson is also responsible for giving a welcome at the board meeting.
• The District Chairperson is also responsible to arrange for the host city and or hotel facility to give a brief welcome if they desire to do so. It is good public relations to ask them to provide this service to the sorority organization visiting their city.
• If welcomes in addition to that given by the District Chair are to be given, District Chair should notify the State President providing the names, title and special information about the individuals for proper introduction of dignitaries by the chair.
• The hotel might be asked to use their marquee to welcome ESA to their facility and community.

MAPS AND DIRECTIONS SHOULD BE PROVIDED TO THE MEETING PLACE/HOTEL:

• They should accompany the News and Views article.
• Goodie bags from the community businesses and/or the Chamber of Commerce welcome bags are a nice touch, but not required.

MEETING ROOMS

• Arrange to have the equipment available and operational that is needed for the meeting.
• Determine if there will be a charge for the hotel equipment. Avoid if possible, or negotiate reduced fees for the additional cost charged by the hotel services or equipment required for the meeting.
• Check to determine if there will be a set up fee for preparation of the meeting rooms by the hotel. Determine how many meeting rooms will be required and make sure they are available at the facility. Arrange for a raised head table, if possible.
• Check to see if the meeting facility has standards to hold the [Jags. Is a United States flag avaiJable for our use at the facility?
• Determine how the President's banner can be hung.
• Arrange for a podium and microphone at the head table. Plan for hanging the ESA banner in front, under the podium. A centerpiece is also usually placed at this spot. The head table centerpiece is an appropriate gift which might be given to the State President as a token of appreciation for all she does.
• Arrange a table outside the meeting room to be used for registration of guests.
• Arrange for a table inside the meeting room for committee chairpersons to display and sell or so1icit contributions, if such is requested by the chairperson by the deadline you establish.

MISCELLANEOUS

• Decide any special entertainment or fun activity for the evening, if that is requested by the State President. State Committee Chairpersons may be in charge of evening entertainment.
• Decorations and favors, if used, are the responsibility of the host district/chapter.
• Stay in touch with the State President and hotel on a regular basis.
• Confirm ALL arrangements with the hotel/meeting facility at several time increments prior to the State Board Meeting dates, with original arrangements and reservations made at least six months prior to the meeting. Then confirm all arrangements at one month, two weeks, and again two or three days prior to the meeting dates.

STATE OFFICER VISITATION AT DISTRICT/CHAPTER MEETINGS

• Chapter or District should pay or waive the registration fee and or cost of her meal for the State President whenever she visits.
• Chapter or District should offer assistance in finding hotel accommodations for the State President, if her visit requires an overnight stay.
• MAPS AND DIRECTIONS SHOULD BE PROVIDED TO THE MEETING PLACE. They should accompany the invitation.
• Attach a name, phone number and e-mail on the RSVP line, so individuals you are inviting have a way to contact someone if they have questions.
• The RSVP line on invitations to elected officers and district chairpersons should read, "RSVP Only if planning to attend."
• Ask officers or guests in advance of the meeting date when you expect them to do a ceremony during the meeting, or to speak on a particular subject. This is to allow them ample time to prepare to do something special for you chapter or district. They are honored to be invited to provide special ceremonies.

INTRODUCTION OF SPECIAL GUESTS AND/OR STATE OFFICERS AT DISTRICT/CHAPTER MEETINGS

• A member should be prepared to welcome the guests at the door upon their arrival, introducing yourself to the guest. This person should see that guests are introduced to at least a few other members in attendance at this time, if possible.
• The President or Chairperson should introduce the guest(s) to the membership, telling something about the guest, which implies she needs to be given information about the guest/speaker in advance so she can prepare her statement and introduction.
• If the group is relatively small, it is cordial for the President or Chairperson to take time in her agenda for the membership to introduce themselves to the guest, giving their name and a brief fact or two about themselves.

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Chapters, Districts, and State Council activities need to be published as much as possible so we keep our good works out in front of the public.

Publicity Report Form

News Bulletin Report Form

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CHAPTER SCRAPBOOK

1. Planning Meeting: Hold a meeting with your committee as soon as possible to decide what the cover design will be, and the best medium with which to accomplish the book you want (wood, leather, cloth, etc.). Plan the page style, layout and the page color and weight. Be sure to use the chapter president's theme throughout the entire book. The cover should be completed before the pages are actual1y started.
2. Organization
1. The chapter president's theme shall be carried out through the entire book.
2. Gather all information you feel necessary for a complete scrapbook. Make sure you understand what has to be included. Check the chapter scrapbook standards.
3. Assign certain gathering jobs to members of your committee. Picture taking, newspaper articles, napkins, favors, notes, etc. Have a camera at all meetings and events.
4. Cost of Scrapbook Determination:
1. Value all photographs at forty (40) cents each.
2. List all other expenses: cost of cover, book, supplies, etc.
3. Any donated supplies should be included at their fair market value. If they were not counted, it would be unfair to other chapters who do not have similar opportunities.

Category: Scrapbooks will be judged in three (3) categories:

1. Scrapbooks valued at under $100.00.
2. Scrapbooks valued at $100.00 - $150.00.
3. Scrapbooks valued at Over $150.00.

A cost summary sheet shall be included on a back page for scrapbooks valued at $150.00 or less. (See cost of scrapbook determination.)

MEMORY BOOK CATEGORY: (uNDER $100) ($100-$150) (OVER $150)
MEMORY BOX CATEGORY: (UNDER $100) (OVER $100)

General Appearance:

1. Neatness
2. Originality

Cover Requirements: The judging form states that specific things shall appear on the cover OR the title page. Please note that you MUST include the chapter name, number, and town ON THE COVER.

Contents:

1. Coverage is to be from installation through the current President's year and should NOT include the next president's installation.
2. Chapter business and educational.
3. Chapter social/rush activities.
4. Chapter philanthropic/ways and means activities.
5. Chapter District activities.
6. Chapter State activities.

Scrapbook Judging:

1. Any chapter, including collegiate chapters, wishing to submit a scrapbook for judging may do so. Each chapter is allowed to submit one book that covers only the current year.
2. Chapters are responsible for transporting their scrapbook entry to and from convention. Scrapbooks are to be checked in by 1:00 p.m. on Friday at state convention.
3. Doors of the scrapbook room will be closed promptly at 1:00 p.m. Friday at state convention and judging will begin.
4. Winners will be announced on Saturday at the convention Awards Luncheon.

Chapter Scrapbook judging sheet

District Scrapbook Standards & Judging Sheet

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CORRESPONDING SECRETARY

The Corresponding Secretary is the communicating arm of the chapter. This position requires careful attention to matters which call for your chapter to communicate with anyone outside the chapter itself. In many cases, a letter is the first impression an organization or person will receive about your chapter. It will tell many things about you and ESA.

As Corresponding Secretary, you:

1. Handle all correspondence of the chapter.
2. Work closely with the Chapter Publicity Chairperson on outstanding and noteworthy news to THE JONQUIL, and also reporting to the NEWS & VIEWS. Rembember deadline/publication dates.
3. Also, work with the Chaptaer Publicity Chairperson on local news stories. Be responsible for following through on publicity for the various projects and programs which the chapter sponsors.
4. Read correspondence as directed by the chapter president.
5. When a member moves, notify chapter presidents in the new town by personal note and/or email. Contact ESA Headquarters for chapters in that town.

HINTS

• Correspondence doesn't need to be read in total, but make sure all pertinent information is provided to chapter members.
• Handle all correspondence immediately. Keep a copy for your file.
• Be sure to see that correspondence needing an answer is handled immediately.
• Keep your correspondence on a positive note.
• The chapter may combine the duties of corresponding and recording secretary if it so desires

ESA Headquarters no longer needs a copy of the chapter minutes. PLEASE DISCARD THE CHAPTER MINUTES REPORT FORM.

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SOCIAL CHAIRMAN

CONGRATULATIONS!!!! Being the chapter social chairman is a very important job as well as being a very fulfilling one. ESA is a hard working organization, but it is also a group of sisters having FUN!! FUN is the main ingredient of a social and advance planning will make it more enjoyable for those attending as well as for those in charge. Nothing can be more unsettling than to be in charge and not be organized. PLAN EARLY!!!

As soon as the social chairman is appointed, she should being thinking about the entire year's activities. Plans should be made immediately to have a brainstorming session with her committee to plan the upcoming events for the year. Then plan a social committee meeting each month to tie up any loose ends for the social planned for each month.

INVITATIONS are nice, and they don't need to be purchased or expensive. They can be made from construction paper, the back side of tin can labels, small paper sacks, or just let your imagination take over. They can be passed out at the business meeting, reducing postage expense. Invitations should include: date, time, place, type of dress and a telephone number if a reply is expected.

NAME TAGS can cut down on embarrassing situations, if guests have been invited. Remember - Invitations and Name Tags add to a chapter scrapbook. A MIXER is an excellent way to break the ice and keep the little "groups" from forming. ENTERTAINMENT for the social depends on the theme for the evening. Charades, cards, poker runs, Polaroid scavenger hunts, or trivia of any game can make for inexpensive entertainment.

DON'T BE AFRAID TO TRY SOMETHING NEW. IT CAN BE FUN!!!!

SOCIALS can be a lot of fun, and part of that fun is the planning, so show your ingenuity in the invitations, name tags, decorations, entertainment, and refreshments. Let your imagination take you down paths never before traveled, and you will come up with unusual, never-to-be forgotten socials. They do take planning and preparation. The enthusiasm you feel can and should generate enthusiasm among the members. That enthusiasm can make or break a social so BE ENTHUSIASTIC.

A very important ingredient of any social is to make EVERYONE feel welcome. Informal fun times can enhance the personal relationships and unity of a membership. ALL WORK and NO PLAY causes burnout in our members. HAVE A FUN YEAR!!!

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The Treasurer is responsible for:

• All chapter money collected and disbursed
• Maintaining financial records
• Preparing the chapter annual budget
• Updating member records and submitting to ESA Headquarters
• Preparing FINANCIAL STATEMENT (TAX FACTS) and forwarding to ESA Headquarters before September 15th.

NEW CHAPTERS

The Treasurer should accompany the President to a bank to open the chapter bank account. Signature cards should include the signature of both officers. The bank will require a Federal Identification Number. You may use the IC Council Group Federal ID Number until your chapter has obtained their own Federal ID Number. To obtain your individual Federal ID Number: Contact your local IRS Regional Service Office and request a copy of Filing
Form SS-4.

IMPORTANT: This should be filed under General Exemption Number 2557.

INCOMING TREASURERS

Meet with the outgoing Treasurer (if she is not available, meet with the President). Review the books you are accepting responsibility for...IT IS VERY IMPORTANT THAT YOU UNDERSTAND THE PREVIOUS TREASURER'S METHOD OF RECORD KEEPING. VERIFY BANK BALANCE WITH BOOK/VERIFY FEDERAL ID NUMBER FOR ACCURACY. If the books are NOT in order and you cannot reconcile them, call or write to ESA Headquarters ... they will do everything possible to help you. Obtain NEW BANK SIGNATURE CARDS (both should sign card). There may also be a change in officers form required by the bank.

HOW ... WHAT ... WHY ... WHEN ... do I do this???

Collection of Chapter Moneys - when chapter monies are placed in your hands, make out a deposit slip, endorse the checks, enter the amount on an income sheet, and deposit it to the chapter account.

Disperse Funds - enter on expense sheet, enter in check register. NOTE: Individual dues are sent to ESA Headquarters; State dues and Chapter Booster fee are sent to your State Treasurer; IC chapter dues are sent to the IC Treasurer; Disaster Fund donations are sent to the State Disaster Fund Chairman.

Budget Preparation - Inquire at your first chapter meeting as to when your budget proposal is due. Review last year's history of income/expense, add or subtract any upcoming or deleted projects to arrive at a realistic budget proposal. Once you have submitted your budget, and it have been approved, you should advise the board at each meeting where they stand (actual vs. budget).

Audit of Books - Submit your books for audit before the end of your term to the President. The President may request an audit at any time.

Financial Statement (TAX FACTS) - Before September 15th of each year, complete the Financial Statement (TAX FACTS) and send to ESA Headquarters.

DO NOT NEGLECT THE REPORT

This is how your chapter is included in the IC Council Group Tax Return 990. If you do not submit your financial statement to ESA Headquarters, you my receive notices from the IRS. Should you receive any notice, phone call, etc. from the IRS, IMMEDIATELY refer them to ESA Headquarters for reply.

TAX FACTS is mailed to each chapter in the spring of the year. Headquarters would prefer to receive that completed form by September 1st; however, September 15th is the deadline.

FEDERAL TAX ID NUMBER - When using the Federal ID Number, remember it cannot be used for anything benefiting the chapter or its members (ie., banquet meals, supplies, etc.). This number applies to Federal Income Tax ONLY ... DO NOT CONFUSE THIS WITH SALES TAX.

SALES TAX EXEMPTIONS - If exemption from the State Sales Tax is desired, a separate application must be made to the Kansas State Department of Revenue for approval.

General Information

Records: Each member's individual record is set in their given name and surname (Kathleen Smith, NOT Mrs. Katy Smith). Each member is assigned a permanent number by ESA Headquarters. Your chapter name and number, as well as the individual's permanent number should always be referenced when communicating with ESA Headquarters. This is especially important when sending money or making any data changes.

Chapter Roster: In February, April, August and October of each year you will receive a complete Chapter Roster (in duplicate) which lists the active members of your chapter and their data maintained at ESA Headquarters. Please check this report very carefully, note any changes or corrections, and return one copy to ESA Headquarters promptly. Retain the second copy for your records.

IC Membership Cards: These are forwarded to members the month following payment of membership fees or annual dues.

State Membership Cards: These are forwarded to the Chapter Treasurer following receipt of payment for chapter dues and booster fee to the Kansas State Treasurer.

Life Active Members: A member who is Life Active has their annual international dues paid for the rest of their life. They will maintain the status as a chapter member or as a member-at-large. They will receive full benefits under this program. These include receipt of the Life Active dangle, prepaid registration to Life Active Seminars, and membership on the special ESA Advisory Committee. They will receive an updated membership card each year in the month of July. Effective April 1, 1984, the AMBASSADOR CLUB OF ESA was introduced. Members sponsoring 10 or more new members in a single membership campaign year (June 1 through May 31) will earn a Life Active Membership.

Awards: Points change only upon receipt of a new Pallas Athene degree affidavit card from a Chapter Awards Chairman, or from an individual, at ESA Headquarters.

Senior Members (Over 65): Senior members are eligible for reduced dues. Forward a photocopy of birth certificate, driver’s license or some proof of birth to ESA Headquarters, giving the member's name (as carried on the Chapter Roaster), member and chapter numbers.

Merchandise: When ordering merchandise from ESA Headquarters, please issue a separate check and direct it to the Merchandise Department.

Forms - Explanation: When sending any form to ESA Headquarters, be sure to fill out completely; specifically, full name, member number, chapter number, etc.

The treasurer shall:

1. Receive and disburse all monies as prescribed by the local by-laws and as authorized by direction of the chapter.
2. Maintain accurate and detailed records of all monies received and disbursed. Issue receipts for money received. Keep accurate records of income and expenses for each different project.
3. Present a financial report to the chapter at each regular business meeting or as requested by president.
4. Be prompt, deposit all monies in the bank and keep bills paid on time.
5. Be sure the Chapter President signs the bank card for use in case of emergency.
6. Familiarize yourself with all due dates for donations to IC, and State and District projects. Send donations to the chairperson of each specific project, NOT TO THE STATE TREASURER. (See dues and donations information, page 111.)
7. Familiarize yourself with all due dates for IC, State and District dues and booster fees. Be sure they are paid on time. (Again, see dues and donations information, page 111.)
1. State dues of $15.00 per member and State Booster fee of $10.00 per chapter are due and payable to the newly elected State Treasurer, June 1. Use the Report to State Treasurer Form that follows. Send this form in QUADRUPLICATE TO THE STATE TREASURER ALONG WITH THE CHAPTER CHECK. The State Treasurer provides one copy of this form to the State President; one copy to the Editor of News & View; one copy to the Membership Director; and retains one copy for her files. The Editor uses this form to prepare mailing labels for the News & Views. Please type or legibly print the information. Include the chapter treasurer's name and address. If the member's dues are paid, she will then receive a copy of the next issue published.
2. State dues of $15.00 are required for each new pledge as soon as she signs her pledge form. New pledge names and mailing addresses should be sent in QUADRUPLICATE to the State Treasurer, along with a chapter check covering her dues.
3. IC membership dues of $45.00 per member should be sent to ESA Headquarters when due. Members joining ESA prior to 1978 pay their dues April 1 of each year. Those joining after 1978 pay their dues on their joining anniversary date. Members may pay their dues individually (direct to Headquarters) or through the chapter treasurer. Be sure to indicate on the check, or by enclosing a letter, the name, member number, and chapter name and number of the members being paid for.
4. IC chapter dues of $35.00 per chapter are due August 1 to the newly elected IC Treasurer. Her name will be listed in the October issues of the News & Views and the Jonquil.
5. Chapters in good standing with the Kansas State Council (must have paid member State and IC dues and State booster fee) are entitled to one (1) voting delegate for every ten paid active members, or fraction thereof, at State Convention.
8. When sending checks, specify what you are paying for on the check or in a letter. Include your chapter name, number and town.
9. Prepare a working budget for the chapter. Remember an approved budget is NOT an authorization for payment of any bill.
10. Submit books for audit at the conclusion of chapter fiscal year.
11. Notify ESA Headquarters, the State and District Treasurer of any member name or address change, or change in membership status; i.e., member-at-large or inactive. The State Treasurer will report this information to News & Views Editor. If a member's address is incorrect, the state newspaper will not be transferred to a new address, but will be marked as undeliverable mail at the post office. It is important to report name and address changes promptly.
12. Prepare and file the annual financial report, TAX FACTS, with ESA Headquarters prior to September 15th. Questions and TAX FACTS should be directed to the State Treasurer, or ESA Headquarters.

FEDERAL TAX FACTS
GENERAL INFORMATION

The purpose of a federal income tax exemption is to preclude a Chapter or Council from having to pay Federal Income Tax on monies raised for charitable purposes. For example, if a Chapter raises $1,000 through a fund-raising drive, i.e., a bake sale, style show, etc., and the expenses incurred amount to $500, in effect the Chapter has earned a $500 profit. The tax exemption privilege precludes the Chapter from having to pay Federal Income Taxes on that "profit" when it has been designated for a charitable purpose.

Listed below are the requirements which a Chapter or Council must meet in order to qualify under the Group Exemption Status of the Epsilon Sigma Alpha International Council (ESAIC).

1. A letter of authorization must be filed with ESA Headquarters, each year, stating that the Chapter/Council is under the jurisdiction and supervision of the ESAIC and that said Chapter/Council is paid member of the ESAIC. You meet this requirement by signing the top half of the other side of this page.
2. A financial report must be filed EACH year with ESA Headquarters covering the period August 1 through July 31. This fiscal year period is necessary for this report only, and is not intended to interfere with established procedures in the Chapters and Councils. (Must be received by Headquarters no later than September 15 of each year.)
3. There will be no cost to the Chapters or Councils for the filing of the annual tax report. (This service is provided to Chapters by the ESAIC and the ESA Headquarters.)
4. An annual report will be made to the Internal Revenue Service. All reports to ESA Headquarters must be made by September 15 of each year in order to compile the information and forward to the Internal Revenue Service in a timely manner.
5. Each Chapter/Council must have an Employer Identification Number. This is a nine digit number and is used like we use our social security number only the format is 888-888888 and not like the SSN format 888-88-8888. It is necessary that a Chapter have this ID Number when they file their financial report each year. To apply for the Identification Number for your Chapter/Council contact ESA Headquarters and it will provide the guidance necessary to comply.
6. The federal designation as a nonprofit does not exclude the Chapter/Council from paying State/City Sales Tax, etc. In order to be exempt from State/City Tax you would have to apply for this through your State or Local taxing agency.
7. Financial information must be filed every year. Be sure this report covers transactions from August 1 through July 31. The report must be received at ESA Headquarters prior to September 15 each year. Send in an envelope marked "Tax Report".

The International Council has a 501(c)(4) designation which refers to Civil Leagues and Social Welfare Organizations. This is not a charitable or tax-deductible designation. ESA Chapters must report once a year to ESA Headquarters to qualify under the Council's Group Exemption.

Payment Voucher Form

Due September 15 to ESA Headquarters - FEDERAL TAX FACTS FORM

Due June 1 - REPORT TO STATE TREASURER

TAX FACTS INFORMATION SHEET

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The Vice President / Membership Chairman should have a manner that conveys enthusiasm, friendliness, and sincerity towards chapter members, guests, and ESA members. This officer is charged with creating the living legacy of love and new members for the chapter.

AS VICE PRESIDENT / MEMBERSHIP CHAIRMAN, YOU:

1. Serve as chairman for all membership activities. These duties include:
1. Appointing a membership committee to assist you. You serve as the committee's executive officer.
2. Assist the chapter in preparing membership goals.
3. Develop and prepare ideas for rush and contacts with potential new members.
4. Establish and maintain chapter contact with the State Membership Chairman to develop the chapter's role at the state level.
5. Familiarize the chapter with international incentives and programs for membership development.
6. Contacting transfers and members-at -large who may be relocating in your community. Assisting in the devel¬opment of new chapters when the chapter becomes too large or transfers, etc. make this appropriate.
7. Sending referrals and recommend-a-friend names to ESA Headquarters.
2. In the absence of a specific pledge training chairman, provide and promote an orientation program for all new chapter members.
3. Assume the duties of the Chapter President when the president is absent or unable to perform the duties of president.
4. Act as official host / hostess for the chapter at the request of the Chapter President.

SPECIAL NOTE: As Membership Chairman, YOU are essential to the future of your chapter. YOU are the one who will assist the chapter in creating goals for new members, and will, therefore, play a key role in creating the vitality, enthusiasm, and growth that will ensure the level of service that your chapter will be able to provide in the future. Remember, each and every chapter needs to assume that NATURAL causes will result in one to two members leaving the chapter or reducing the level of activity each year. Therefore, your rush plans need to include NEW members to maintain the current level of chapter activity.

Program Planning

• STEP #1: Familiarize yourself with current programs that are available through ESA Headquarters. Many of these offers provide ways to offset expense for both new and existing members. In addition, they provide various avenues for youngsters, spouses, etc. to participate in ESA activities.
• STEP #2: Contact your State Membership Chairman to see what plans are being developed for membership programs at the state level. Additional fun incentives and opportunities for sharing probably exist within your state.
• STEP #3: Work to develop chapter goals with your chapter membership. Include these goals in your chapter year¬book and report them to your State Membership Director.
• STEP #4: Develop a rush or new member plan that will assist you in welcoming new members while you retain your current membership. Use the rush method that your chapter feels most comfortable with, but do NOT make prospec¬tive members wait to join your chapter. WAITING PERIODS create bad publicity for the chapter and often result in hard feelings that detract from the chapter's community image and good works. Work to assist new members in becoming active members of the chapter at the earliest possible date.
• STEP #5: While informal membership programs can result in new members through the year, DO DESIGNATE a specific time(s) for rush events. These events can follow traditional protocol for rush or can be informal; however, they should be discussed, plans developed, and invitations sent to prospective new members who should be included in the event. Many chapters develop FALL and SPRING events. Others use CHRISTMAS parties and socials to identify good new prospects for the year ahead. Schedule your RUSH events to suit the specific needs and calendar of your chapter.
• STEP #6: Order your free RUSH KIT from ESA Headquarters in time for rush planning. The kit has applications, brochures, party ideas, etc. along with up-to-date information on the newest incentives and program information.
• STEP #7: Discuss other membership opportunities with your chapter membership. For more information, contact ESA Headquarters regarding Elan, DESA, Collegiate, Men of ESA and Associate membership.

Rush Planner

1. Set the date, time, and place. Try to arrange a time and place that is convenient for both your members and rushees.
2. Send invitations and follow-up with personal contact. Have a member check personally on each invitation that is sent. (Remember, most times you will need to send 4 invitations to get one guest to attend ... we live in busy times, and many people will have good reasons for NOT being able to attend the first time they are invited.)
3. Provide transportation for ALL guests. This provides extra time to get to talk with rushees, informally and ensures that they will be able to get to the event. Many last minute cancellations come from lack of transportation or the feeling that people will be walking into a room ALONE.
4. Create a fun theme or idea for the party. Allow the guests and members to spend time together informally. Since most people join for the people they know in the chapter, informal time allows you to share your best asset... your members ... with the guests.
5. Use chapter scrapbooks, yearbooks, photo albums, etc. to tell the chapter story. Testimonials, combined with publicity from successful events, will give your guest the best idea of what you do. Also use brochures, JONQUILS, etc. from ESA Headquarters to give your guests a glimpse of the scope of ESA!
6. Have membership applications on hand for the rush event. Letting people sign membership applications lets them know that they are really being asked to become members. It eliminates the fear that you will be "talking behind their backs" when the party is over.
7. Develop a plan for party follow-up. Have members write/call the guests to let them know how much the chapter enjoyed having them. If they have not indicated their desire to join, this is a good time to discuss future membership with them.

Other Opportunities

1. HONOR SOCIETY: Check with the Awards Chairman to see how your membership goals can assist the chapter in achieving one of the three levels of ESA's Honor Society. Look toward fulfilling your role in helping your chapter to achieve the highest levels of achievement. When you review the goals, you will see just how easy it is to create the opportunity for your chapter to receive the recognition that it deserves for being an outstanding chapter within ESA!



2. NEW CHAPTER DEVELOPMENT: Elan chapters, DESA chapters, collegiate chapters and a variety of life situations create the opportunity for existing chapters to assist with the development of new chapters for their community or for colleges and universities in their geographical area. This assistance can result in honors for the sponsoring chapter, but it is the source of even greater personal pride and excitement as the chapter sees their newly sponsored chapter develop the spirit of caring and sharing which has inspired the sponsoring chapter for years! Special materials and guides are available to members or chapters who want to create special opportunities for others. Write to ESA Headquarters for additional information and order a NEW CHAPTER KIT. Please specify the type of chapter that you are interested in working to develop (traditional, collegiate, book club, business, Elan, DESA, Men of ESA).



3. THE DOERS TEAM: You can call upon a member of the DOERS TEAM to assist you with your work in developing new chapters for ESA. These ESA members can assist you with the development of new chapters, and can assist you in organizing more "helping hands" to assist your chapter with its good work. For the names of the DOERS TEAM members in your area, contact ESA Headquarters.

Ordering Pins and IDEALS

Pledge Pins, Jewel Pins and IDEALS are sent only when a signed membership application is received at ESA Headquarters. The Pledge Pin, Jewel Pin and IDEALS are sent directly to the name that appears on the bottom of the application.

There is NO additional cost for the Pledge Pin, IDEALS or Jewel Pin. These items are all included in the payment of the membership fee.

Membership Resources

Brochures, new chapter kits, publicity kits, rush kits, etc. are all available from ESA Headquarters. Order your FREE chapter RUSH KIT today and have your supplies on hand for the coming year!

For further information or supplies, contact: ESA Headquarters, 363 West Drake Road, Fort Collins, CO 80526, Phone: 970-223-2824, FAX: 970-223-4456.

WEB: www.esaintl.com
Click on Forms/Resources.
Your login is your member #
Your password is - first initial/last name (all lower case)

• NEW CHAPTER Kits... In a Business Setting: These packets include the information that you will need to begin your plans for forming a new traditional chapter in a business setting. It includes step-by-step instructions and sample materials.
• PUBLICITY Packet: This packet provides information to put ESA "in the news!"
• DIANA Packet: This packet provides materials and supplies for developing the DIANA program at the local level. It also includes materials to help your DIANA gain international recognition.
• OUTSTANDING YOUTH PACKET: This packet provides materials for developing the Youth Program at the local level (jr. and sr. high). It also includes materials to help your outstanding youth gain international recognition.
• TAX FACTS: This form outlines the information that must be submitted to ESA Headquarters. This must be submitted by chapters on an annual basis.
• CHAPTER OFFICER KIT: Guides to officer duties, current resources, etc.
• Circle of Life Materials: Brochures, fundraising ideas, etc. for projects to benefit the children of St. Jude Children's Research Hospital.
• "Hats for Hope": Ideas and patterns for projects to help homeless children and their families.
• "Happy Hats": Ideas and patterns for projects to help the children of St. Jude.
• "ABC's of ESA": Complete guide to ESA's literacy program that provides members with a "hands on" program to create enthusiasm for reading.
• "Warm Welcome": A guide on parenting instructions, making blankets, layettes and affirmation for new mothers and fathers who need help in creating a positive atmosphere for their babies to grow in.

Rush Party Ideas - Order form

Worksheet for planning a Rush Party

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The Ways and Means Chairman initiates and directs activities to raise funds to enable your chapter to take advantage of opportunities for its growth and experience. As Ways and Means Chairman, you are responsible:

• For researching and presenting to your chapter projects which will raise funds for your chapter treasury.
• To appoint all necessary committees to carry out projects chosen by your chapter.
• To serve as chairman or appoint an appropriate member to be responsible for each activity.
• To keep adequate records of expenses and income, contacts, ideas, etc. for all projects. Helpful Hints
• Watch your newspaper for ideas from other organizations. What works for them might possiblly work for you, too.
• Many chapters elect to conduct one major event as opposed to several small revenue projects throughout the year.
• This is a decision that should be made by your committee and executive board at the first of the year, and presented to the members for their approval.
• Fund-raising guidelines, with ideas for different ways to raise money, are available by writing to ESA Headquarters.
• Your chapter might elect to conduct a special project sometime during the year to raise funds for your own chapter's personal use, i.e., help defray initial new membership fees, pay city council, state and IC dues, provide funds for subscriptions to your state newspaper, or reduce expenses of members attending conventions.

Three major areas you must first consider are pre-planning, cooperation, and publicity.

1. Pre-planning: Examine your budget, set a goal, and completely investigate all details.
2. Cooperation: Select a project that fits your chapter and community. Be prepared and enthusiastic, if you are sold on the idea, you'll sell it to others. Avoid community conflicts when scheduling.
3. Publicity: Work with your chapter's Publicity Chairperson to help get the word out.

Some ideas on publicity are to contact radio and TV stations for public service spots, purchase a newspaper ad, request the use of marquees at banks and fast food restaurants, and make posters and flyers for malls and businesses. Talk about your coming event to everyone you come in contact with.

When going over ideas for the year, consult with your chapter's Philanthropic Chairperson so money can be raised for philanthropic projects, as well as the chapter's operating budget. There are many ways to raise money for your chapter. Below is a list of a few projects that have been successful. You may also find more ideas in previous issues of the Jonquil.

• Sponsor a teen dance
• Rummage sale
• Car wash
• Sell stationery, note cards
• Tupperware or make-up party
• Golf tournament
• Pancake feed
• Run gift wrap booth at mall
• Cute baby contest
• Picture with Santa/Bunny
• Deliver phone books
• Candy Sale
• Fashion Show
• Concessions
• Toy Party
• Serve food at auctions
• Bake sale
• Ice cream social
• Christmas bazaar
• Breakfast with Santa/Easter Bunny
• Home tour
• Haunted House

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Leadership opportunities on the Kansas State Council

Any member of ESA in Kansas can serve on the Kansas State Council and are encourage to participate. Interested members need to fill out an "Intent to Serve" form and submit it to the First Vice President/President Elect. This officer will make her appointments from the forms received.

WILLING TO SERVE FORM

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CHAPTER YEARBOOK STANDARDS

NOTE: Since this is a CHAPTER yearbook, its contents should be arranged in the order which will be most useful to your members (Title page MUST be first).

Points

1. PHYSICAL APPEARANCE .....................................................................................................6
1. Yearbook will not necessarily be any particular size, but should be functional.
2. The inside contents may be either mimeographed, typed, printed or reproduced.
3. Specify on the back page the judging category:
   a. HANDMADE COVER - slipcover with stitching, appliqué, glue design, etc.
   b. PURCHASED COVER - with original drawing, design or painting, (ie. several pieces of clipart, drawings, stickers, or artwork compiled or layered together to create a 3-dimensional cover design.)
   c. PURCHASED COVER - plain or printed (commercially or by hand; not 3-dimensional in design)
2. NEATNESS OF CONTENTS (Balance of page, proof-read for correctness) .............................8
3. CONTENTS AND MATERIAL ..............................................................................................14
1. Table of contents (numerical order) Index (Alphabetical order) and/or tabs.
2. Title page MUST include: Chapter name, number, year, charter year of chapter, chapter theme,
   ESA motto, flower, colors, hour and day of meetings, international magazine, state paper.
3. Past Presidents of Chapter.
4. ROSTER OF OFFICERS .......................................................................................................14
   Include address, telephone, and zip codes of ESA Headquarters, IC Officers and theme, State
   Council Officers and theme, District Officers of your District and theme, Chapter Presidents
   of your District, Chapter Officers, and all committees.
5. OPENING AND CLOSING RITUAL .....................................................................................5
6. ORDER OF BUSINESS ..........................................................................................................5
7. PROGRAMS AND SOCIALS ...............................................................................................15
1. Programs - topics, address, date/time of meeting, member in charge, if not hostess.
2. Socials - hostess, address, date/time, member in charge, if not hostess.
3. Rush activities should be stated or specify that quota is full.
8. MEMBERSHIP ......................................................................................................................10
   Include each member's name, address, zip code, telephone number, birthday and anniversary dates.
   Leave space for new members or state there is no rush program.
9. DUES AND CONTRIBUTIONS AND DUE DATES ...........................................................10
   Chapter, District, State, International, IC Chapter dues, State Booster Fee, State Philanthropic projects, Special chapter projects and IC projects.
10. DATES AND CONTRIBUTIONS AND DUE DATES ..........................................................8
    Upcoming IC Convention, when and where; State convention, when and where; Tea & Tour of Heartspring; ESA Sunday; ESA Week; Founder's Day, District Meetings, when and where; and State Leadership Seminar, when and where.
11. CHAPTER BY-LAWS, AND IF USED, STANDING RULES ................................................5

TOTAL POINTS: 100

All Yearbooks MUST be the same yearbook each member receives for current year in order to be judged.
Judging will be done prior to convention.
DEADLINE DATE is December 1 and ALL entries MUST be sent to the STATE AUDITOR

YEARBOOK STANDARDS

YEARBOOK JUDGING SHEET

An annual data synopsis is kept by the state. State officers: Membership Chairman, Chaplain, Ways & Means Chairman, Philanthropic Chairman/2nd Vice President, Publicity Chairman and Auditor will provide documentation for the long range plan report. This report assists the state to plan activities based upon current trends and needs of the council.

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LONG RANGE PLAN REPORT FORM